We are seeking a highly organized and detail-oriented Document Controller for an important project in Geneva. This role is critical in ensuring that all project documentation follows established naming conventions, is updated in a timely manner, and remains accessible to relevant stakeholders. The Document Controller will oversee document compliance, distribution, archiving, and close coordination with the Client’s document management team.Key Responsibilities:Document Control and Compliance:Ensure that all documents (drawings, specifications, reports, etc.) are created, named, stored, and managed in accordance with the naming conventions, filing systems, and standards outlined in the contract.Verify that all documents from subcontractors, suppliers, and project participants comply with agreed procedures before logging them into the project’s document management system (e.g., DALUX, PMWeb, Docuware, BIM360).Maintain compliance with ISO 9001 and any other relevant standards, ensuring document accuracy and traceability.Distribution of Documents:Distribute documents promptly to relevant team members or external stakeholders while ensuring that the latest versions are always available and accessible.Track document revisions and ensure that updated documents are uploaded without delay to the project platforms and are retrievable for the correct project participants.Maintain a revision history for each document, ensuring the most up-to-date information is always in use.Archiving and Security:Maintain a secure and organized archive of all project-related documentation, ensuring ease of retrieval for internal and external audits.Protect sensitive project documents and ensure that access is restricted to authorized personnel only.Ensure proper document version control, ensuring older versions are archived and only the latest approved documents are in use.Coordination with BIM and Design Teams:Work closely with the BIM Coordinator and design teams to ensure all design models and project documents (including 3D models) are aligned with the project's standards and procedures.Monitor the integration of document management with the BIM environment, ensuring that the latest design changes are reflected in the project documentation.Collaboration and Communication:Coordinate closely with the Client’s document management team to ensure seamless communication and document flow between the Contractor and the Client.Foster strong interpersonal relationships with all project participants, particularly in resolving document-related issues and ensuring clear, timely communication.Conduct regular checks and audits to verify that all team members are following proper document control procedures.Skills and Qualifications:Proven experience as a Document Controller or similar role in large-scale construction projects.Familiarity with document management platforms such as DALUX, PMWeb, Docuware, BIM360.Strong understanding of document control practices, ISO 9001, and related standards.Excellent organizational skills and attention to detail.English language is a must, Italian and French is a plus.Strong communication and interpersonal skills, especially in collaborating with the Client’s document controller.Ability to manage high volumes of documentation with a focus on accuracy and timeliness.Knowledge of BIM processes and experience in working with design teams is a plus.Proficiency in Microsoft Office and other project management tools.
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