We are seeking a highly organized and detail-oriented Document Controller for an important project in Geneva. This role is critical in ensuring that all project documentation follows established naming conventions, is updated in a timely manner, and remains accessible to relevant stakeholders. The Document Controller will oversee document compliance, distribution, archiving, and close coordination with the Client’s document management team.
Key Responsibilities:
Document Control and Compliance:
* Ensure that all documents (drawings, specifications, reports, etc.) are created, named, stored, and managed in accordance with the naming conventions, filing systems, and standards outlined in the contract.
* Verify that all documents from subcontractors, suppliers, and project participants comply with agreed procedures before logging them into the project’s document management system (e.g., DALUX, PMWeb, Docuware, BIM360).
* Maintain compliance with ISO 9001 and any other relevant standards, ensuring document accuracy and traceability.
Distribution of Documents:
* Distribute documents promptly to relevant team members or external stakeholders while ensuring that the latest versions are always available and accessible.
* Track document revisions and ensure that updated documents are uploaded without delay to the project platforms and are retrievable for the correct project participants.
* Maintain a revision history for each document, ensuring the most up-to-date information is always in use.
Archiving and Security:
* Maintain a secure and organized archive of all project-related documentation, ensuring ease of retrieval for internal and external audits.
* Protect sensitive project documents and ensure that access is restricted to authorized personnel only.
* Ensure proper document version control, ensuring older versions are archived and only the latest approved documents are in use.
Coordination with BIM and Design Teams:
* Work closely with the BIM Coordinator and design teams to ensure all design models and project documents (including 3D models) are aligned with the project's standards and procedures.
* Monitor the integration of document management with the BIM environment, ensuring that the latest design changes are reflected in the project documentation.
Collaboration and Communication:
* Coordinate closely with the Client’s document management team to ensure seamless communication and document flow between the Contractor and the Client.
* Foster strong interpersonal relationships with all project participants, particularly in resolving document-related issues and ensuring clear, timely communication.
* Conduct regular checks and audits to verify that all team members are following proper document control procedures.
Skills and Qualifications:
* Proven experience as a Document Controller or similar role in large-scale construction projects.
* Familiarity with document management platforms such as DALUX, PMWeb, Docuware, BIM360.
* Strong understanding of document control practices, ISO 9001, and related standards.
* Excellent organizational skills and attention to detail.
* English language is a must, Italian and French is a plus.
* Strong communication and interpersonal skills, especially in collaborating with the Client’s document controller.
* Ability to manage high volumes of documentation with a focus on accuracy and timeliness.
* Knowledge of BIM processes and experience in working with design teams is a plus.
* Proficiency in Microsoft Office and other project management tools.
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