Start day on 2 May or another mutually agreed date.
Haelixa is a multi-award winning, fast-paced ETH spin-off. We provide a DNA-based traceability solution, helping brands mitigate supply chain risks, meet regulatory demands and secure brand trust. Our team is dedicated to innovation, and we strive to positively impact the world.
As the Office Manager at Haelixa, you will work in the Swiss team based in Kemptthal and report directly to the CEO. You will support our daily office operations and ensure smooth administrative processes. The ideal candidate is responsible for providing administrative support to various team members and assisting in the office’s efficient functioning.
Responsibilities:
* Act as the point of contact among executives, employees, clients, and other external partners
* Manage information flow in a timely and accurate manner
* Make travel and accommodation arrangements
* Handle expense reports and reimbursements
* Assist with invoicing and processing payments
* Prepare and organize documents and quarterly financial reports
* Manage onboarding paperwork and other HR-related administrative tasks
* Screen and direct phone calls and distribute correspondence
* Maintain office supplies inventory and place orders as needed
Requirements:
* Work experience as an Office Manager or similar administrative position
* Excellent MS Office knowledge, additional tool: Asana
* Basic knowledge of financial statements
* Strong organisational and time management skills
* Passionate about working in a dynamic environment within a small team
* Excellent verbal and written communication skills in both German and English; other languages are an advantage
* Discretion and confidentiality
What we offer:
* Great responsibility from day one; we value ownership and hold ourselves accountable for outcomes
* Alignment of objectives at the company level; we set clear goals together and achieve them in a suitable and timely way
* Friendly and inclusive team spirit; we are optimistic and collaborative, and our criticism is always constructive
* We believe sports teach fairness, teamwork, discipline, perseverance, and respect. As a result, we offer a yearly sports subscription to all members.
* The offices are well-designed and located in a lively area between Zurich and Winterthur
* We arrange seasonal team events and achievement celebrations
* 25 days paid holidays per year
We’d love to hear from you if you’re ready to contribute to Haelixa’s ambitious growth goals and scale our impact globally!
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