Office Admin & Communication Junior Specialist/Specialist
Job ID: 119776
Place of work: Cracow
About the job:
As an Office Admin & Communication Specialist, your primary responsibility will be to develop internal communication materials that align with our brand guidelines. This includes creating content for our intranet, company social media platforms, and email communications. Additionally, you will play a role in coordinating various company events. On a daily basis, you will also be expected to provide coverage at the reception area, ensuring smooth operations. This includes maintaining office equipment and supplies, as well as handling local procurement activities. Your commitment to delivering exceptional customer service will be vital in this role.
Responsibilities:
* Creates internal and external communications materials in accordance with current brand and style guideline.
* Updates intranet, company social media, and email communication and monitors them for accuracy of information.
* Supports in the development of publications (including posters, banners, digital images for intranet use, infographics, etc. in accordance with company branding).
* Assists with coordination of company events, as needed.
* Provides coverage of the reception area with a friendly and professional presence, greeting and assisting all visitors.
* Contacts internal & external service providers (technical service, cleaning, landlord, etc.).
* Maintains general office equipment and consumables.
* Executes local procurement activities in line with Zurich global guidelines.
* Regularly aligns with the Global Procurement team regarding procurement processes/policies changes.
* Assists in organizing and planning internal meetings and arranges logistics and catering.
* Schedules conference rooms, orders supplies, maintains office equipment inventory, and mailroom backup as required locally.
* Ensures completion of paperwork, sign-in, and security procedures.
* Supplies information to callers, relays messages, and announces visitors.
* Maintains security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorization or supervision.
* Performs other administrative tasks as required.
Candidate’s profile:
We are looking for a person who is/has:
* Previous experience as Marketing/Communication Specialist or Office Admin/Receptionist, preferably in an international organization.
* Excellent verbal, written, and video communication skills.
* Creative and familiar with the newest communication tools and trends.
* Experience in social media, design of promotional materials, sending regular company updates.
* Well organized, able to prioritize tasks.
* Ability to build relationships with an international network and key stakeholders across different levels in and out of the organization.
* Exceptional attention to detail, working to consistently high standards.
* Able to independently perform assignments in a standalone manner and coordinate complex assignments.
* Flexible, with a high degree of maturity, self-confidence, and strong interpersonal skills.
We offer:
* Real-life opportunities to develop and grow with us and contribute to the world around us.
* Competitive salaries, language allowance, and an employee benefits package that includes, among others, medical insurance, life insurance, and sport-card.
* Annual bonus depending on company annual results and individual performance.
* Wide range of learning programs and personal development opportunities including the possibility to apply for up to 80% of educational training reimbursement.
* Referral awards.
* Online fitness training.
* Possibility to work from home.
* Nice and friendly atmosphere.
Who we are:
Zurich Insurance Group (Zurich) is a leading multi-line insurer serving people and businesses in more than 200 countries and territories. Founded 150 years ago, Zurich is transforming insurance. In addition to providing insurance protection, Zurich is increasingly offering prevention services such as those that promote wellbeing and enhance climate resilience. Reflecting its purpose to ‘create a brighter future together,’ Zurich aspires to be one of the most responsible and impactful businesses in the world. It is targeting net-zero emissions by 2050 and has the highest-possible ESG rating from MSCI. In 2020, Zurich launched the Zurich Forest project to support reforestation and biodiversity restoration in Brazil. The Group has about 60,000 employees and is headquartered in Zurich, Switzerland. Zurich Insurance Group Ltd (ZURN) is listed on the SIX Swiss Exchange and has a level I American Depositary Receipt (ZURVY) program, which is traded over-the-counter on OTCQX. Further information is available at www.zurich.com.
In March 2016, we established a Shared Service Centre in Kraków, Poland to support our global strategy. It is from this location that we have created a global shared service platform, focusing on advanced business functions such as financial accounting and reporting, planning and performance management, ICFR testing, financial systems management, as well as HR integrated talent management operations.
This role is related to the key area of Zurich’s activity in Kraków. We are committed to completing the recruitment process as soon as possible; however, in some occasions, it may take up to 6 months and the requirements for the position may be subject to some clarification or modification during the recruitment process.
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