Job Purpose:
The Legal Operations Assistant will work in the Corporate Legal Department located in Geneva and will support the Legal Operations Coordinator and the rest of the legal team in managing administrative tasks, optimizing processes and contributing to strategic projects.
The ideal candidate is detail-oriented, highly organized, and capable of handling sensitive information with discretion.
Key Accountabilities
1. Administrative Support:
o Take care of the contract approval and signature process, including liaising with internal stakeholders and maintaining the department's database up-to-date.
o Prepare and edit legal documents, correspondence, and presentations.
2. Budget and Expenses Management:
o Support monitoring budgets, invoices, and billing from external vendors and subsidiaries.
o Create Purchase Orders for the department's expenses.
3. Technology and Tools:
o Support day-to-day management of legal technology tools, such as contract management systems and e-billing platforms.
4. Compliance and Reporting:
o Support audits, policy updates, and regulatory filings.
o Contribute to cross-departmental collaboration (mainly Treasury and Finance Departments) as required and following internal procedures.
Qualifications
1. Graduated with a Swiss Maturity Diploma or equivalent (Bachelor degree in Business Administration or similar is a plus).
2. Prior experience in a legal operations or administrative role, preferably in an international corporate environment is a plus.
3. Fluent in English, knowledge of Italian/French is an advantage.
4. Strong computer skills (good command of Word, Excel, Adobe Pro, and PowerPoint).
5. Basic knowledge of Navision, SAP, and ServiceNow is a plus.
6. Excellent organizational skills and attention to detail.
7. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
8. High level of professionalism, discretion, and integrity when handling confidential information.
9. Collaborative mindset and ability to work effectively with cross-functional teams.
VISA Requirements
Right to work in Switzerland.