Join Our Team as an Operations Assistant – The Center of Our Small but Mighty Team!
Are you someone who thrives on organization, loves variety, and has a knack for keeping everything running smoothly? Do you want to be part of a small, dynamic team that values trust, precision, creativity, and innovation? If yes, we’d love to meet you!
We’re a small company in Switzerland, and we’re looking for a reliable, detail-oriented, and proactive Assistant to help us stay on top of our game. This role is about more than just admin—it’s about becoming an integral part of our team and helping us grow together.
Who we are We are a small owner-led digital marketing agency, based in Bern with clients in the DACH area. We are looking to specialize in non-profits and sustainability companies but there is still a long way to go. Nowadays our clients are in sectors like tourism, construction, and online services.
What You’ll Do In this role, you’ll wear many hats, but here’s a taste of what you can expect:
Administrative & CMS Tasks: Handle general admin tasks to free up our leadership team. Tasks include:
Use CMS platforms to upload content we’ll provide.
Create engaging presentations and designs in Canva to add a creative touch.
Email, calendar, and correspondences.
Human Resources & Compliance: Manage employee records and assist with compliance, including researching Swiss regulations.
Finance: Organize and send invoices to clients and our bookkeeper. Help leadership team keep track of finances.
What We’re Looking For Your Skills & Expertise:
Languages: You must speak and be able to write in German.
Tech Skills: Familiarity with tools like Canva and CMS platforms.
Presentation Skills: You can create clear, engaging, and visually appealing presentations.
Research Savvy: You know how to dig into topics and find the answers we need.
Swiss Know-How: Familiarity with the Swiss system? Even better!
Your Qualities:
Precision: You work with care and accuracy, ensuring no detail gets overlooked.
Reliability: Deadlines and commitments are important to you.
Initiative: You find ways to make things better.
Fast Learner: Tech, tools, or tasks—you pick them up in no time.
What We Offer A Long-Term Opportunity: This role starts as a freelance/contractor position, but we’re open to evolving it into something more permanent.
A Collaborative Team: We’re a small, close-knit group who support each other.
A Business Email & VPN: For secure work on client projects.
Room to Grow: If you’re curious and proactive, there’s always something new to learn.
Don’t Worry if You Don’t Know It All!
We know nobody’s perfect. If you don’t have experience with every task listed, don’t sweat it—what matters most is your willingness to learn, improve, and grow with us.
Ready to Join Us? If this sounds like you, send us your application! Let us know why you’d be the perfect fit. (Write CAB in the application to prove you read the whole post).
We’re excited to find someone who shares our values and is ready to grow with us. Let’s build something amazing together!
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