Direct message the job poster from Boréal Coffee Company
A dynamic and growing Swiss specialty coffee roaster and coffee shop chain operator is looking for an HR Manager and Office Administrator.
You would be joining a team with big aspirations and be heavily involved in all aspects of the business, serving as a key interface between the office, coffee shops, and roasting operations.
This Geneva-based position is conceived as a part-time role (approx. 50-80%) with potential to take on additional responsibilities.
The successful candidate is likely to have / be:
* Min of 3 years of experience in a similar role in gastronomy / hospitality
* Familiar with the sector-specific rules and regulations
* A good written and verbal communicator in French and English; German a plus
* Familiar with and proficient in using enterprise software for HR, bookkeeping, and productivity – especially payroll and scheduling applications; knowledge of Bexio a plus
* Organised, detail-oriented, flexible, and keen to learn
* Have a passion for coffee
* A degree in business, finance, or hospitality a plus
Role specifics:
HR Manager:
* Be responsible for talent acquisition, deployment, development, and day-to-day HR management
* Lead and drive the hiring process for both Geneva and Zurich teams
* Refine / define roles and develop training plans for each role and staff member
* Develop and keep up to date the Boreal HR Staff Handbook
* Manage all paperwork related to HR
* Ensure compliance with CCNT rules
* Liase with the relevant authorities for permits, tax, insurance, etc.
* Keep track of and manage team holidays, bank of hours, sick leave, etc.
* Keep rota planning software (Planday) up to date
* Prepare the payroll and monthly staff KPIs for Management
* Manage timesheets and payslips
Office Administrator:
* Document and Contract and Systems Management: Guardian and manager of the company’s contracts, permits, documents, including keeping back office system up to date (add new products, update pricing, etc.); owning the action calendar (e.g., renewal reminders); keeping digital and physical filing systems
* Book Keeping: Interface with bookkeeper and validate invoices for payment; check shops' orders/delivery notes against invoices
* Procedures Compliance: Communicate and ensure compliance of the shops with administrative tasks, including document management, admin rules, cash management, inventory taking, etc.; conduct audits in each shop (in Geneva)
* Internal Communication: Communicate to the shops important messages from the ‘Bureau’, e.g., price changes, new suppliers, new products, new joiners
* Shop Support: Support the shops with organizing repairs/maintenance beyond the scope of the shop manager/team, and any paperwork or logistical backing for projects; place international orders
* Outside World Interface: Be the primary day-to-day contact for various authorities and counterparts – such as CCNT, health inspectors, tax, planning authorities, and regies. Responsible for processing and directing incoming communication – mail, email, telephone, and following up
* Office Calendar: Scheduling and calendar management, including travel plans
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Human Resources
Industries
* Food and Beverage Services
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