We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations, and not-for-profit organisations solve their key people challenges through our core expertise:
Live & virtual events,
Strategic & digital communications,
Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
Job Description: The PCO-EC team organises event logistics directly for the European Commission through framework contracts. You will join a team of 25+ talents, delivering over 200 events a year. The events range from small group meetings to mid-size and large conferences. Some of the well-published events include the European Education Summit, Africa - Europe Week, European Humanitarian Forum, Copernicus Workshops, Migration Forum, Conference on the Future of Europe, and many more.
By joining the PCO-EC Department, you will be involved during your internship in the following tasks (but not limited to):
Overall support to EC department team members to deliver their events (95% Brussels based)
Ensuring SOPs are followed and providing administrative support on the framework contracts
Note taking during team meetings & client meetings
Sourcing of hotels/venues and suppliers
Following up and maintaining contact with suppliers
Following up with hotel options
Researching and compiling data of venue(s)/supplier(s)/event platform(s) for client proposals
Setting up and coordinating registration platforms and providing support to delegates
Drafting registration and follow-up emails and guides
Providing support with speaker management
Compiling event data and preparing event surveys and reports
Proofreading documents and updating mobile apps/event documentation
Setting up and updating of event websites or platforms
Assisting the event team to prepare material for onsite use
Providing onsite support for in-person and virtual events
Consolidating data for financial closures and post-event reports
Consolidating hotel consumption data for reporting purposes
Organising site visits with the different hotel partners
Providing support on the local procurement
You will be working hand in hand with the event delivery team to have an overview of event management and get a better understanding of the different steps and aspects involved in it.
Each intern has a mentor assigned, who is supervising the work of the intern, but is also coaching and guiding them throughout the duration of the internship.
The intern will be fully integrated into the department and will be working with several teams depending on the assigned projects.
Your Profile: You must be an EU citizen (or hold a valid VISA/permit for students from the UK, post-Brexit requirements)
You are available for at least 6 months, ideally 12 months
You must be an undergraduate or student undertaking event, hospitality management, or business-related study and require an internship as part of your course
Language Skills: Fluency in English is a must
Ideally fluency in a 2nd EU language
Skills: Excellent written and verbal communication skills
Ability to persuade and negotiate
Problem-solving skills
Strong inter-personal skills including cross-cultural understanding
Excellent presentation skills
Confident telephone manner
Able to understand profit and loss calculations and basic business finance
Excellent analytical skills and attention to detail
Strong knowledge of Microsoft Office applications
Traits: Pro-active and self-directed; initiative taker
Strong business acumen
Flexibility to adapt to changes in work tasks, structures, processes, and cultures
Ability to make decisions, to prioritise tasks and to remain calm under stress
Ability to work both autonomously and as part of a multinational team
Sense of commitment and dedication; ability and desire to take ownership of assigned tasks; responsible and dependable
Strong willingness and desire to address and meet the needs of customers
Drive and ambition
Professional personal presentation and appearance
Remuneration: 700€ housing allowance per month (for international students only)
Public transport pass (STIB, value +/- €49.00 per month)
In addition to the Belgian public holidays, an entitlement to one day paid leave per calendar month will be granted for the duration of the agreement. Should the student be working at MCI during the month of December, a number of days will be pre-allocated to the week between Christmas and New Year when the MCI Brussels office is officially closed.
MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!
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