<< ZURÜCK
BEWERBEN
von: Kolb Distribution AG | Ort: Hedingen
Job summary
In this position you will provide high-level administrative support to the Managing Director KLK Kolb Group & Tensachem and to the CEO KLK OLEO Europe ensuring seamless daily operations. This role requires excellent organizational, communication, and multitasking skills to manage schedules, correspondence, and other executive tasks effectively.
Key responsibilities
Administrative Support:
- Manage and maintain the executive’s calendar, schedule meetings, and coordinate appointments
- Prepare and edit correspondence, reports, presentations, and other documents
- Handle travel arrangements, including flights, accommodations, and itineraries
- Prepare expense reports and credit card statements
Communication Management:
- Serve as the primary point of contact between the executive and internal/external stakeholders
- Screen and prioritize emails, calls, and other communications
- Draft and respond to correspondence on behalf of the executive
Meeting Coordination:
- Organize and prepare agendas, materials, and follow-ups for meetings
- Record meeting minutes and ensure timely distribution
- Ensure the executive is well-prepared for all engagements
Project Management:
- Assist in planning and executing special projects or events
- Monitor deadlines, track progress, and provide updates to the executive
Office Management:
- Maintain confidentiality and handle sensitive information with discretion
- Manage office supplies, equipment, and other resources
- Coordinate with other departments to ensure smooth operations
Relationship Management:
- Build and maintain relationships with clients, vendors, and team members
- Represent the executive in a professional manner during interactions
Your profile
- Bachelor’s degree in Business Administration, Communications, or a related field preferred, or equivalent
- Minimum of 5 years of experience as an Executive Assistant or in a similar role
- Experience in chemical or pharma industry is a plus
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills in German and English
- Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software
- Ability to multitask and work under pressure in a fast-paced environment
- Strong problem-solving and decision-making abilities
- Professional demeanor and ability to maintain confidentiality
- Self-motivated, proactive, and detail-oriented
- Flexible and adaptable to changing priorities
Our offer
-
A challenging, versatile and responsible job in a rapidly growing international company
-
Working place is Hedingen/Switzerland; occasional travelling may be required
-
A professional, established organisation with an open, international and creative working environment
-
Attractive employment conditions
We are interested in a long-term, successful collaboration. You too? We are looking forward to receiving your
application via our online form on our website.
<< ZURÜCK
BEWERBEN