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Stellenbeschreibung
For our client, a well-known multinational company based in Zurich, we are looking for a dynamic and flexible personality to support the Vice President HR of the company as an Assistant to the Vice President (m / w / d) 100%.
Your Responsibilities as Assistant to the Vice President (m / w / d) 100%
* Provide executive administrative support to the chairman of the board and other members of the Executive Team as required.
* Interface frequently with important internal and external stakeholders of the organization.
* Manage administrative arrangements for board meetings including board committees.
* Liaise with other assistants of board members and executive committee.
* Manage diary.
* Coordinate travel and accommodation arrangements.
* Prepare documents and correspondence as required.
* Answer telephone, screen callers, relay messages and greet visitors.
* Process expense claims / reconciliations and invoices.
* Responsive to the assistant to the board members.
Your Qualification and Skills
* At least 5 years of secretarial experience with at least 3 at senior level.
* Overall computer literacy and good knowledge of Microsoft Office.
* Ability to work under pressure to meet deadlines, while maintaining quality.
* Strong attention to detail.
* Although part-time, the Executive Assistant will be required to work flexibly to suit business needs.
* Experience in working with highly confidential information.
* Ability to anticipate issues and needs associated with diaries, travel, and meeting information requirements.
* Ability to work in a multi-cultural team and cooperate with a variety of people across different functions to achieve results.
* Effectively work with other personal assistants to support the administrative needs of members of the senior executives' teams.
* Ability to take ownership of tasks and follow them through to completion.
* Good organization skills and ability to run multi-tasks in parallel and prioritize own work.
* Effective communication with multiple levels in the business.
* Fluent in German and English are a must-have.
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