The perfect candidate has a minimum 5 years of administrative assistant experience. Additionally, we are looking for someone who is proficient with Google Workspace and has financial experience for effective and efficient tracking of departmental budgets.
General Information:
Planned duration: 6 months, extension possible.
Workplace: Basel.
Remote/Home Office: possible.
Tasks & Responsibilities:
* Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events.
* Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls.
* Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; creating and submitting purchase orders and compiling expense reports.
* Manage intranet and gDrives and assists with filing and organization of information.
* Provides support on editing and formatting executive-level presentations.
* Serves as the “go-to-person” for general operational or administrative inquiries.
* Supports the training and onboarding of new staff in administrative processes, systems, practices, and tools as well as supports project work, planning, and organization of meetings and events.
Qualification and experience:
* 5+ years of administrative assistant experience.
* Proficient with Google Workspace including Google Docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.
* Financial experience for effective and efficient tracking of departmental budgets.
* Demonstrated experience handling confidential and complex issues; working in a discreet environment.
* Quick learner, solution-oriented, proactive to the dynamic needs of the organization.
* The ability to communicate clearly, concisely, thoroughly, and in a highly professional and timely manner.
Seniority level
* Associate
Employment type
* Contract
Job function
* Administrative
* Industries: Pharmaceutical Manufacturing and Biotechnology Research
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