Vacancy #: 7181
Unit: Global Convenings and Events
Organisation: International Union for Conservation of Nature (IUCN)
Location: Headquarters, Gland, Switzerland
Reporting to: Convenings & Sustainability Officer
Work percentage: 100%
Grade: A3
Expected start date: 15 March 2025
Type of contract: Fixed-term (10 months)
Closing date: 26 February 2025
BACKGROUND
The IUCN World Conservation Congress brings together several thousand participants for a 7-day event, including a 3.5-day IUCN Members’ Assembly, preceded by a 3.5-day Forum with several hundred events open to the public. The Congress also includes an exhibit hall, allowing exhibitors to showcase their research and innovations. The next edition will take place in Abu Dhabi from 9-15 October 2025.
Job Description
The Congress Logistics Associate will report to the Convenings and Sustainability Officer and be part of the Global Convenings and Events Unit at IUCN Headquarters. They will support the delivery of logistical arrangements before, during, and after the IUCN World Conservation Congress 2025.
Duties:
1. Before the Congress:
o Support the implementation of the Congress Sustainability Policy for ISO 20120 Certification.
o Assist in liaising with Congress suppliers for logistical aspects including infrastructure, equipment, and venue layout.
o Coordinate the selection and logistical aspects of Congress art exhibits.
o Manage logistical arrangements (room set-up, catering, equipment orders) in coordination with IUCN staff.
o Coordinate IUCN staff travel arrangements and liaise with the Congress Travel and Accommodation agencies.
o Keep IUCN staff, members, and partners informed of logistical arrangements.
o Support the design and testing of congress management systems and ensure data is up to date.
o Assist in updating Congress website content.
o Support logistical tasks by sub-contractors.
o Assist in administrative tasks (inbox management, emails, translation, proofreading).
o Participate in meetings and site visits as necessary.
2. During the Congress:
o Attend the Congress and support the timely delivery of all logistical aspects.
o Assist the Convenings and Sustainability Officer and the Global Convenings and Events Unit as necessary.
3. After the Congress:
o Review invoices for projects under supervision.
o Support preparation of statistical analysis of the Congress.
o Write up procedures for all projects handled, including lessons learnt and recommendations.
o Support data clean-up for all Congress systems and produce summary reports.
Requirements
* University degree or commercial section studies.
* Experience in event management preferred.
* Fluency in English; French, Spanish, or Arabic desirable.
* Proficiency in Microsoft Office (especially Excel) and event-specific software.
* Excellent attention to detail and interpersonal skills.
* Ability to react quickly and multi-task.
* Ability to work under pressure and travel if required.
* Team player with a can-do attitude.
SALARY
The gross annual salary for this position is between CHF 73'019 and CHF 91'274, subject to deductions for social security contributions and taxes.
APPLICATIONS
Applicants are requested to apply online through the HR Management System. Applications will not be accepted after the closing date. Only selected applicants will be contacted for interviews.
About IUCN
IUCN is a membership Union composed of government and civil society organisations, providing knowledge and tools for sustainable development and nature conservation.
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