With Aptiv's newly opened Schaffhausen, Switzerland office, you'll be part of a global team generating over $17 billion in revenue each year across 48 countries. We enable customers to transition to software-defined vehicles with electrified and intelligently connected architectures. You will play a crucial role in ensuring the smooth operation of our new Corporate office in Schaffhausen.
Your Role
As an Office Manager, you will:
* Own the day-to-day running of the office, maintaining a high level of personal presentation and professionalism.
* Manage daily building checks to ensure operational requirements and standards are being met.
* Liaise with building management and vendors to address facility-related issues when necessary.
* Coordinate and manage maintenance and repairs by 3rd parties – both planned preventative maintenance and reactive maintenance where required.
* Ad-hoc coordination of meeting and workshop events, including management of visitors, reception coverage, catering, cleaning, room booking, transport, etc.
* Monitor and replenish office supplies, equipment, and consumables.
* Lead assorted occasional workspace projects and initiatives – i.e. office upgrade works, expansion of workstations etc. Report project status to the Global Real Estate Team.
* Plan and coordinate company events, meetings, and conferences. Arrange travel itineraries and accommodations for employees and guests as required.
* Operate and keep updated our internal workplace management systems and projects as needed, including occupancy planning, security/access system and operational expenditure budget management.
* Assist in onboarding new employees and facilitate orientation programs as required.
* Assist in office budget planning and monitor expenditures to ensure adherence to financial guidelines.
Your Background
* Bachelor's degree in Business Administration, Management, or a related field.
* Minimum of 3-5 years of relevant experience in office management or in a similar administrative role.
* Fluent in both German and English.
* Proficient in Microsoft Office Suite and office management software.
* Excellent organizational and multitasking abilities.
* Strong communication and interpersonal skills.
* Ability to work independently and collaborate effectively with cross-functional teams.
* Experience in workspace planning and office upgrade projects is desirable.
Why Join Us?
* You can grow at Aptiv. We provide an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
* You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
* You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health.