As a member of the Office team, you will play a crucial role in overseeing all front desk activities, ensuring timely and accurate service to both internal and external customers. This position reports directly to the CEO’s Executive Assistant.Your main tasksManage and execute all day-to-day operations of the front desk, including: Greeting and assisting visitors and vendors, including registration and pickup from the main gateAnswering incoming calls and monitoring the company’s general mailbox, forwarding messages as necessary, and serving as a liaison between different departmentsManaging incoming and outgoing mail, including pickup, review, distribution, and delivery to the post officeMaintaining front desk supplies and office materialsOverseeing meeting rooms and shared spaces (e.g., kitchen), including booking, ensuring cleanliness and order, and managing equipment within budgetCoordinating catering services for meetings and events, including ordering, setup, and ensuring proper serviceSupervising the company’s parking space allocation and usageAssisting in corporate travel bookings (flights, train tickets, accommodations, etc.)Managing the “Handkasse” (cash fund) and front desk corporate credit card, ensuring accurate expense trackingSupporting internal events for employees in collaboration with the CEO Assistant, ensuring proper budget planning, logistics, and communicationYour profile3-5 years of professional experience in a similar roleCustomer service orientationExcellent verbal and written communication skillsStrong interpersonal skills, particularly in collaboration and relationship-buildingSolution-oriented mindset with strong problem-solving and analytical skills and a keen eye for detailAbility to work independently, demonstrating strong self-organization to meet deadlines and manage tasks efficientlyExperience in a well-aligned, collaborative team environment where responsibilities are shared equallyWillingness to learn and take on new responsibilities in a dynamic, fast-paced environmentProficiency in MS OfficeFluency in English and German is essential; additional languages are a plusSebastian Pal is looking forward to receiving your application documents via job portal (CV, diploma, reference letters; no motivational letter necessary).Full discretion is guaranteed and we will gladly answer any additional questions. jide08df91a jit0416a jiy25a