About 21Shares
We make investing in digital assets as easy as buying shares using your conventional broker or bank. Our investors can purchase our crypto ETPs easily, safely and securely in a regulated framework on multiple European exchanges.
Job Description
We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions.
Key Responsibilities:
* Manage office processes and procedures to ensure organizational effectiveness and efficiency.
* Take over general administrative tasks that arise in daily business.
* Coordinate with vendors and service providers as needed.
* Maintain up-to-date records and files ensuring adherence to regulatory and compliance standards.
* Plan and organize office activities and events, including sub-leasers bookings, and social gatherings.
* Provide professional greeting and support of incoming guests and suppliers at the reception, as well as process inquiries by telephone.
* Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail.
* Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
* Organize and manage office supplies, regularly check inventory, determine requirements, and reorder.
* Receive and solution-orientedly process employees' inquiries and feedback to ensure high levels of satisfaction.
* Support company teams with administrative and organizational tasks to ensure smooth operations in everyday office life.
* Address sub-leasers' office/building-related inquiries and concerns.
Qualifications
* Strong written and verbal communication skills.
* Excellent organizational and time management skills.
* Great customer service and interpersonal skills.
* Friendly, service-oriented personality.
* Keen attention to detail.
* Problem-solving and basic troubleshooting skills.
* Proficiency with common word processing and spreadsheet software.
* Comfortable in a fast-paced environment.
Working Conditions
This is a part-time position in an office-based role requiring physical presence for front desk and office tasks.
Languages
* English: Fluent.
* German: An advantage.