The Global Antibiotic Research and Development Partnership (GARDP) is a not-for-profit research and development (R&D) organization accelerating the development of new and improved treatments for drug-resistant infections. GARDP works with partners to ensure sustainable access to treatments, promoting responsible use and affordability to all in need.
Initiated by the World Health Organization (WHO) and Drugs for Neglected Diseases initiative (DNDi), GARDP is essential to delivering on the Global Action Plan on Antimicrobial Resistance.
GARDP’s mission is to bring together the public and private sectors to develop new treatments for bacterial infections. We ensure responsible and sustainable access, addressing the public health impact of antibiotic resistance.
This role within the Executive Office will primarily support the R&D and Global Access departments while also managing ad hoc tasks and duties to aid the broader GARDP organization as needed.
The Operations and Departmental Senior Coordinator is a multifaceted position focused on optimizing departmental operations, ensuring quality and compliance, and driving continuous improvement. Key responsibilities include managing the secretarial and logistical aspects of departmental governance, supporting project and functional teams, and providing personal assistance to key directors.
The ideal candidate will possess a blend of empathy, adaptability, and proactive problem-solving skills, coupled with the ability to build strong relationships, influence without direct authority, and uphold organizational alignment. Exceptional communication, collaboration, and organizational skills are essential.
Under the supervision of the Senior Manager, Executive Officer, the Operations and Departmental Senior Coordinator will play a vital role in ensuring efficient interdepartmental operations. The role focuses on coordinating and overseeing daily departmental and organizational activities, while acting as a bridge between directors, teams, and other departments. By fostering collaboration, improving communication, and streamlining workflows, this position will contribute to enhanced efficiency and cross-functional alignment.
R&D and Global Access Governance Support
* Secretarial support for departmental, governance and advisory bodies including scheduling coordination with attendees & stakeholders, drafting agendas, compiling presentation materials, preparing minutes, and updating action/decision trackers.
* Provide coordination and organizational support for other meetings including GMPR, Technical Review Committee (TRC), Safety Review Committee, internal Scientific Steering Committee, Core Access Group, bi-annual Project Portfolio Meetings, R&D LT meetings.
* Provide secretarial and logistical assistance for Project-level Joint Steering Committees (JSC) with strategic partners as requested.
* Ensure all secretarial and logistical aspects of committees, boards, and workshops comply with relevant rules, including confidentiality/privacy/transparency/COI requirements.
* Support departmental resourcing and people management activities with regards to R&D, including administrative tasks associated with recruitment and onboarding/offboarding processes.
* Act as an effective liaison between the R&D/Access departments and other GARDP departments to ensure timely and effective flow of information.
R&D Directors’ Administrative and Organizational Support
* Provide comprehensive administrative and organizational assistance to the R&D Director, including efficient calendar and travel management.
* Manage expense reports and liaise with Finance to monitor travel and conference budgets.
* Support the organization of external events the Director is attending, including workshops, webinars, and conferences.
* Support final editing and formatting of Director presentations and manage signing processes for formal/admin documentation.
Other Departmental Operations and Functions Support
* Management of key conferences/congresses and support for external scientific/medical communication and outreach activities.
* Support the R&D/Medical Affairs and Global Access teams in coordinating content development and compliance with expected standards.
* Maintain and improve tools and systems, including SharePoint site management.
* Support to other Governance bodies as needed.
Reporting Line
* Executive Office Senior Manager
Main Interactions
* R&D Director
* Head of R&D Portfolio and Operations Strategy
* R&D and Global Access leadership and team members
* Counterparts in other key departments
Education and Experience
* Bachelor’s degree, Master’s degree preferred or equivalent in life science discipline or business administration.
* 5-8 years of experience in departmental operations/coordination, preferably within R&D or technical environments.
* Proven experience supporting senior leadership in both administrative and operational capacities.
* Understanding of the regulated health and clinical/medical research sector environment and culture.
Technical and Relational Skills
* Excellent interpersonal, oral and written communication skills in multicultural, multi-lingual environments.
* Proactive attitude with strong planning and organizational skills.
* Strong analytical and problem-solving skills with attention to detail.
* Ability to prioritize, multi-task, and work well under pressure to meet deadlines.
Other Requirements
* Fluency in English.
* Excellent knowledge of Microsoft Suite and experience in diverse PM/Operations tools and document management systems.
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