Job Overview:
S-Mart Solutions seeks a dynamic and highly organized Executive Secretariat & Communication Coordinator to join our Geneva office.
The ideal candidate will excel at managing complex tasks, coordinating internal and external communications, conducting detailed research, creating impactful visual content, and staying ahead of technology trends.
This role is pivotal to ensuring seamless daily operations and enhancing company effectiveness through proactive and technologically driven support.
Key Responsibilities
* Serve as the primary point of contact for internal and external communication, managing calls, emails, appointments, and meetings effectively.
* Arrange meetings, prepare agendas, draft detailed minutes, and ensure timely follow-ups on action items.
* Conduct thorough research efficiently to support various projects and initiatives.
* Create visually appealing materials using Canva and other relevant digital tools for presentations, reports, and communications.
* Proactively identify, contact, and maintain beneficial relationships with key stakeholders and partners.
* Manage confidential documentation, files, and electronic records securely.
* Support senior management with scheduling, travel arrangements, and daily administrative tasks.
* Stay updated on the latest technology trends, applying innovative digital tools and platforms to streamline processes and enhance efficiency.
* Ensure confidentiality and discretion in handling sensitive information.
Qualifications and Skills
* Bachelor's degree in Business Administration, Communication, or related fields.
* Proven experience in administrative, executive assistant, or communications roles.
* Fluent in French with strong proficiency in English (both oral and written).
* Excellent interpersonal and communication skills.
* Proficient in Microsoft Office Suite, Canva, and familiarity with digital collaboration and productivity tools.
* Demonstrated research abilities and skill in synthesizing information clearly.
* Up-to-date with the latest technology trends and capable of implementing new digital solutions proactively.
* Highly organized, detail-oriented, and able to multitask effectively.
* Strong interpersonal skills, adept at relationship-building and networking.
Eligibility
* Must possess the legal right to work in Switzerland (Swiss national, EU/EFTA citizen, or valid work permit holder).
Why Join S-Mart Solutions?
* Competitive salary and professional growth opportunities.
* Collaborative and dynamic working environment in the heart of Geneva.
* Opportunity to contribute actively to innovative projects across various industries.
* Be part of a forward-thinking team committed to excellence in digital transformation and business development.
Employment Type: Full-time
Field: Administration
Industry: Consulting