Main Responsibilities
As a highly skilled Administrative Assistant, you will be responsible for overseeing all administrative and office-related tasks for our Zurich office.
* Support various HR administration processes, including onboarding and offboarding of new employees across Europe.
* Develop and implement an introduction plan for new employees across Europe to ensure a seamless integration into the team.
* Maintain and update the EU Intranet platform to ensure accurate and timely information is available to all employees.
* Process proforma invoices and cost approvals within the internal ERP system, ensuring compliance with company policies and procedures.
* Maintain time-tracking records and manage the absence management system to optimize productivity and minimize downtime.
* Process expenses for the Management Team in a timely and efficient manner.
* Coordinate travel arrangements for internal company visitors in Zurich, ensuring seamless logistics and excellent customer service.
* Provide administrative support to other European office locations and act as a backup for the Administrative Assistant during absences, ensuring continuity of operations.
* Manage visa requests and prepare invitation letters for visitors, ensuring compliance with relevant regulations and laws.
* Oversee office supply procurement and ensure adequate stock levels to meet the needs of the office.
* Handle all Health & Safety-related matters for the Zurich office, ensuring a safe and healthy work environment.
* Manage the annual administration department budget, ensuring effective use of resources and optimal financial performance.
* Welcome and assist clients and visitors, providing exceptional customer service and creating a positive first impression of the company.
* Organize annual meetings and team-building events to foster a sense of community and teamwork among employees.
* Drive projects to improve internal processes and workflows, leveraging your analytical skills and problem-solving abilities to achieve significant improvements.
Requirements
To succeed in this role, you will need:
* A completed apprenticeship or commercial education in administration, with a strong foundation in business principles and practices.
* A minimum of two years' experience in a similar role within an international organization, with a proven track record of delivering results in a fast-paced environment.
* Strong service orientation with the ability to prioritize and manage competing deadlines, ensuring that tasks are completed efficiently and effectively.
* Proficiency in handling complex organizational processes, with a focus on accuracy, attention to detail, and quality.
* High attention to detail, flexibility, and the ability to adapt quickly to changing priorities and deadlines.
* Proactive, open-minded, agile, and highly motivated, with a passion for continuous learning and professional growth.
* Fluency in German and English (written and spoken) is essential; additional languages are a plus, enabling you to communicate effectively with colleagues and clients from diverse linguistic backgrounds.
We Offer You
* A dynamic environment with high responsibilities and an independent working style, empowering you to take ownership of your work and make meaningful contributions to the company's success.
* The opportunity for professional development and growth in one of the most fast-growing industries, with access to training programs, mentorship, and opportunities for advancement.
* An environment of open communication where all ideas and opinions are valued, fostering a culture of collaboration, innovation, and mutual respect.
* Collaboration with an international and diverse team from all over Europe, bringing together talented professionals from different backgrounds and disciplines.
* Possibility for remote work, allowing you to balance your work and personal life while maintaining productivity and connectivity with the team.
* Qualified training and support with our buddy system, helping you to settle into your new role and become an integral part of the team.
* A detailed introduction to our product portfolio, enabling you to understand the company's mission, vision, and values.
* Competitive salary and a great bonus structure, recognizing your hard work and dedication to the company's success.
* Attractive additional benefits that vary depending on the country, enhancing your overall compensation package and work-life balance.
About Us
Trina Solar is an internationally recognized solar energy company, committed to promoting and developing solar energy as a source of clean, renewable energy for all.
We have regional headquarters in Switzerland, US, Japan, and China, with offices in Madrid, Munich, Milan, the UK, San Jose, Seoul, Tokyo, and Shanghai, providing our customers with timely, reliable service.
We look for talent who is passionate about solar energy, from research and development to sales and marketing to manufacturing and operations, to contribute daily to bringing clean, reliable, and cost-effective solar energy solutions to customers around the globe.