The Inter-Community School Zurich is an IB World School renowned for its community, created over six decades. Located in the picturesque village of Zumikon, near a beautiful Nature Reserve, it's 10 km away from the old town of Zurich.
As a school, we commit to creating a supportive learning environment where all members are challenged to achieve their potential, encouraged to pursue their passions, and expected to fulfill their responsibilities.
We teach, motivate, and inspire our children by promoting inclusion, encouraging cooperation, and making sure everyone feels safe and accepted.
About Our School
A Community that Inspires:
* We have created a community that inspires and supports each other.
* Proudly an IB World School, we promote inclusivity and safety for all members.
* Ours is a vibrant and diverse community that values individuality and promotes personal growth.
School Vision
Create a Supportive Learning Environment:
* We believe that every child has unique strengths and talents.
* We foster a culture of support, encouragement, and challenge.
* Our goal is to help students develop into responsible and compassionate individuals.
Your Role as HR Onboarding & Offboarding Specialist:
You will play a key role in ensuring a seamless onboarding experience for new staff, helping them feel welcomed and supported prior to their arrival in Switzerland.
Working closely with various departments, you will coordinate onboarding activities, prepare new staff paperwork, conduct orientations and inductions, and create personalized onboarding plans.
Specific Responsibilities
Key Objectives:
* Become familiar with our culture and engage with staff before their arrival at the School.
* Implement best practices by providing timely, clear, and relevant information through the development of clear processes for onboarding and offboarding.
* Participate actively in policy development and design which clearly articulates the processes required to onboard and offboard staff.
* Provide transparency by offering HR Policy guidance and training for staff as needed.
* Be future-focused and ready by reviewing practices and enhancing the efficiency of the HR team.
* Challenge ideas and practices by suggesting new HR strategies and improvements in HR systems and operations based on employee feedback.
Responsibilities
Main Tasks:
* Coordinate and schedule new employee onboarding activities, including orientations, training, social events, and introductions to relevant team members.
* Create the buddy schedule for the commencement of the academic year.
* Prepare new employee paperwork, including contracts, forms, and benefit enrollments.
* Create and maintain personalized onboarding plans for each new employee.
* Assist new employees with completing required onboarding documentation and processes.
* Serve as a main point of contact for new employees during their onboarding journey, answering questions and providing support.
* Collaborate with department heads to ensure new employees are properly onboarded and have the necessary resources to succeed.
* Assist in developing and implementing onboarding policies and procedures to streamline the onboarding process.
* Create clear policies and employee handbooks that explain company operations and processes relating to the school.
* Craft and send emails with information about the school and the employee's position, including work schedules, dress code, and expectations.
* Prepare onboarding kits and arrival packages.
* Welcome new employees upon their arrival; giving them a tour of the school and local area.
* Introduce team members and construct sessions that allow for question-and-answer sessions.
* Gather and process paperwork, like contracts and non-disclosure agreements.
* Coordinate presentations and engage with team members to drive the onboarding experience.
* Inform employees on their first tasks (e.g., which programs to download and how to activate their accounts).
* Ensure new hires have technical assistance to properly set up their hardware and software.
* Distribute manuals, passwords, and guidelines, as needed.
* Address new hires' queries regarding their contracts and payroll.
* Prepare all offboarding paperwork and support departing staff, ensuring housing, immigration, and employment obligations are known and met.
Requirements:
* Proven experience as an HR Generalist or similar role in the education management industry.
* In-depth knowledge of HR policies, procedures, and best practices.
* Strong understanding of employment laws and regulations.
* Experience in a customer service role.
Key Skills:
* Exceptional organisational skills
* Strong communication and computer skills
* Policy driven and committed to process
* Autonomous and collaborative in equal measure