We are looking for our Geneva HQ an Office Coordinator - part time (40%)
Type of contract: permanent contract - part time (40% rate)
Starting date: as soon as possible
Location: Geneva (work from home not allowed)
Overview and purpose of role:
As Office Coordinator at Christian Louboutin, your main role will be to offer a quality reception and ensure the smooth running of our office in Geneva. You will also provide quality support to the HR team on administrative matters and event organization such as private sales & corporate events.
The office coordinator will report to the HR Manager.
Key Responsibilities of the role:
Office Management, Facility Management
1. Reception of external or internal visitors
2. Coordinate the maintenance of the office: cleaning, repairs, management of connected lockers, programming of access control, internal customer services…
3. Answer the phone, filter and transmit calls/messages
4. Management of visitors and preparation of meeting rooms
5. Reception, sorting, and distribution of mail (go to the post office if needed)
6. Manage the sending and follow-up of FedEx shipments
7. Manage back-office stationary: responsible for orders (Lyreco and other suppliers) and refill the stationary boxes allocated in each department
8. Ensure that the kitchen is well maintained: report any malfunctions, liaise with the cleaning team, refill and purchase consumables: coffee, tea, sugar, and manage the stock
9. Manage special orders for events, private sales, lunches.
10. Manage the pharmacy and update emergency lists
11. Update our list of suppliers
12. Be the point of contact for questions related to facility management
HR/ Event Assistance
1. Create employee physical files
2. Filing and scanning documents
3. Update employee birthdays in the calendar and publishing them on the bulletin board, follow up on work anniversaries
4. Work punctually on HR communication (internal announcement, event, newsletter)
5. Active participation in new employee’s induction (office tour, explanation of office rules, breakfast organization for new joiners…)
6. Participation in various HR and event projects: Responsible for sample sales organization with the help of HR team, Christmas/Summer parties and all other HR events…
7. Help with the physical organization of the trainings (room reservation, coordination, follow up...)
8. Provide administrative assistance to the HR team on ad hoc subjects
Recruitment support
Punctually the Office Coordinator may bring support to the HR team on the following recruitment missions:
1. Layout of job descriptions/creation of ads
2. Publish ads on job boards
3. Manage applications (job boards, mail, email) – resume screening and negative answers
4. Coordinate interviews in the agenda of hiring managers and HR team
Undertake other relevant duties as may be requested.
Skills and Requirements:
In order to deliver the main responsibilities of the role, you will need the following skills:
1. University/B.A. degree (business school or hospitality school)
2. At least 2 years of working experience in a similar role.
3. Must be proficient in MS Office packages.
4. Native French speaker with an excellent level of English. Any other language is an asset
5. Excellent grooming, interpersonal skills, and verbal and written communication skills
6. Excellent organization skills with the ability to manage multiple tasks
7. Excellent attention to detail
8. Team player, able to collaborate with positivity, open-mindedness, and fun.
9. Adaptable and flexible
10. Punctual and reliable
11. Stands with authenticity, integrity, and respect. Honest and transparent. Ability to handle personal information with the utmost discretion.
How will success be measured?
You will have objectives and we expect you to be curious, to stick to company processes and culture, and to achieve your goals on time and efficiently.
1. We expect you to anticipate and address any difficulties before they become a problem.
2. Your Manager will provide you with ongoing appropriate feedback to support your improvement where necessary and appropriate.
Our business and our Values:
Christian Louboutin opened his first boutique in Paris in 1992. An artist and craftsman with a true passion for shoes, his designs are unique and instantly recognizable, thanks in part to their signature and now trademarked red lacquered soles. The collections for both men and women combine wit, glamour, elegance, and technical proficiency like no other. 2014 welcomed the launch of Christian Louboutin Beaute with its first nail colour, Rouge Louboutin. The collection has continued to diversify since then with the launch of lip in 2015, fragrance in 2016, and more recently a wonderful eye collection in 2017. With an extensive range of collections, Christian Louboutin now counts more than 150 boutiques globally.
Our people are at the heart of our brand.
We celebrate individuality and allow the freedom to have responsibility, autonomy, and creativity within your role. Our colleagues have in common the passion and dedication to our Brand, and its continued success.
We live by our values:
We are down to earth – we stand with authenticity, integrity, and respect. We have passion – we drive our business with agility, commitment, and care. We have happiness in all that we do – we collaborate with positivity, open-mindedness, and fun. We work with inspiration – we envision the future with confidence, creativity, and freedom.
If the shoe fits, walk with us…
Do you have the required profile and are you interested? Please send us your application.
If your application is shortlisted, the first step of our process will be a pre-recorded video.
If you haven't heard from us within the next 3 weeks, please note that your application has not been selected.
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