Key Responsibilities:
* Front Desk Operations: Manage the reception desk efficiently during working hours, ensuring all visitors and clients receive a warm and professional welcome.
* Call Management: Answer and direct all incoming calls promptly, ensuring they reach the appropriate person or department.
* Guest Relations: Greet and assist guests, clients, and VIPs with a high level of courtesy and professionalism.
* Access Control: Issue and deactivate access cards as required, maintaining security protocols.
* Logistics Coordination: Arrange transportation, including taxis, for employees and visitors, and manage office supplies like flowers and other essentials.
* Administrative Support: Handle general office tasks such as copying, faxing, scanning, and printing documents.
* Meeting Arrangements: Organize and set up conference rooms with necessary materials, including beamers and laptops.
* Courier Management: Sort and distribute internal and external mail and packages.
* Interdepartmental Services: Provide administrative support to various departments as needed.
Job Requirements
Your Profile:
* Experience: Preferably 1 – 2 years in a similar receptionist or administrative role, with experience handling executive-level interactions.
* Education: College degree or equivalent.
* Language Skills: Fluent in English and French
* Communication: Excellent verbal and written communication skills.
* Professionalism: Impeccable professionalism and the ability to handle sensitive information with discretion.
* Interpersonal Skills: Strong interpersonal skills, with a friendly and approachable demeanor.
* Multitasking: Exceptional organizational skills and the ability to multitask effectively in a fast-paced environment.
* Adaptability: Flexibility to handle a variety of tasks and adapt to changing priorities.
Application Procedure
Procedure Duration : 6 months (temporary position)
Based in St-Prex (Vaud, Switzerland)
Company Description
Our client, an esteemed international company specializing in reproductive health, urology, gastroenterology, endocrinology, and orthopedics, is looking for a dynamic and professional Receptionist to join their team.
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