Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire immediately or by agreement an
Executive Assistant (m/f/d) Tasks & Responsibilities :
Organize and maintain the managers agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
Arrange and help to set up departmental meetings and participate in organizing Global events.
Take care of all incoming and outgoing post and e-mail messages:
Screen, prioritize and add relevant information to prepare handling by the manager
Distribute and file all relevant documents and information
Secure follow up and check deadlines.
Handle telephone calls and requests:
Provide administrative support:
Coordinate the manager’s workflow and maintain office systems to deal efficiently with paper (digital) flow.
Compose correspondence/reports for own or manager’s signature.
Prepare and finalize presentations in Powerpoint.
Update and chase delegated tasks to ensure progress to deadlines.
Provide back up for other admin personnel.
Provide admin support for B&C global team.
Organize new-employee onboarding and training
Create Purchase orders and ensure timely payment
Provide facility service
Arrange travel and accommodation
Arrange office facilities
Must Haves:
Educational level: Vocational education
Excellent communication, written and verbal in English and German
Excellent interpersonal skills
Have a “can do” attitude
Required level of experiences - At least 5 years’ experience as an assistant in the business context
Excellent skills in MS Office (Word, Excel, Powerpoint and Outlook)
Knowledge in SAP (Success Factors)
What you will be offered:
An opportunity to contribute to one of the world’s leading pharmaceutical companies
Fair and competitive compensation
Opportunities for further training and development through temptraining
Free parking
A dedicated and supportive team
Friendly, family-like atmosphere with strong team spirit
Modern campus with plenty of green spaces and meeting areas
Varied job profile
If you are interested please send your application documents addressed to Ms Nadine Rutz.
Vitamins Chemie Pharma Support Fricktal Aargau Vollzeit Fulltime
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