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EXECUTIVE ASSISTANT- in TRAVEL RETAIL, Geneva Client: Coty
Location: Geneva
Job Category: Other
Job Reference: 7ef5931899c0
Job Views: 8
Posted: 23.03.2025
Expiry Date: 07.05.2025
Job Description: EXECUTIVE ASSISTANT- in TRAVEL RETAIL
COTY is seeking a talented, highly motivated and experienced individual to join COTY's Travel Retail team, reporting directly to the Global SVP Travel Retail and to the Travel Retail Europe VP.
RESPONSIBILITIES:
As our Executive Assistant in Travel Retail, you are responsible for giving administrative, strategical and operational support for the Travel Retail worldwide business.
In this role, based in Geneva, you will provide a variety of administrative, communication, planning and strategic and operational support for the Global TR SVP & and TR Europe VP.
Your main focus includes:
Calendar management: Effective end-to-end management of calendars including creation, rescheduling & cancellation of appointments/meetings
Timely expense management: Ensure all policies are followed and items are processed within provided guidelines.
Organisation of executive business travel including flights, accommodation, hire cars, visa application, creation of itineraries & agendas
Coordination of strategic plans, presentations and quarterly decks: 3-year plan, annual budget, townhalls, business reviews…
Organization of key meetings: lead team weekly, monthly business review, Top Management meetings
Event management for office activities & events
Manage and spearhead VIP visits
Management of onsite and offsite meetings with boardroom setup and IT support
TFWA Organization with Top Executive Meetings coordination
Liaise with internal and external stakeholders.
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.
You will be reporting into the Senior Vice President of Travel Retail. You will be working with the leadership of the Global Travel Retail team and other internal stakeholders who are committed to bringing a more responsible and sustainable future in the beauty business.
You will work in close partnership with a diverse group of internal partners at all levels of the organization, playing a critical role in supporting the planning and execution of the strategic business initiatives.
YOU ARE A COTY FIT You have strong organizational skills and impeccable multitasking abilities. As an experienced Executive Assistant, you possess exceptional interpersonal skills, and you thrive in a fast-paced, diverse and international environment. Other than that, you:
Have 5 years experience as an Executive Assistant reporting to Senior Management
Possess project management and problem-solving skills
Exhibit time management, strong communication and active listening skills, flexibility
Demonstrate a friendly and professional demeanor
Show collaboration and team spirit
Have strong analytic skills
Possess excellent written communication skills, including impeccable Powerpoint skills
Are a University Graduate in Economy or a business-related field.
Have experience in sales, marketing, trade marketing, and Beauty & Travel Retail experience is a plus, but not essential
OUR BENEFITS As Executive Assistant, some of the benefits you will receive are:
In addition to the salary, other benefits including lunch allowance, annual local public transport pass, 25 holiday days per calendar year + 3 floating days offered by the company.
Coty’s global omni-working policy provides the option to work up to 50% of your month remotely.
We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.
RECRUITMENT PROCESS A telephone/online introductory meeting follows.
A first online/in-person interview
A second interview
You will receive a proposal with the terms of employment.
ABOUT COTY Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness. Therefore, we are proud to be an equal opportunities employer. We do not discriminate against any candidate or employee and strive to be an open, inclusive and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
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