Introduction
The Inter-Community School Zurich is a renowned IB World School, proud of its community created over six decades. Located in the picturesque village of Zumikon, near a beautiful Nature Reserve, it's only 10 km away from old town Zurich.
We're committed to creating a supportive learning environment where everyone is challenged to achieve their potential, encouraged to pursue their passions, and expected to fulfill their responsibilities.
Inclusion, cooperation, and safety are our core values. We teach, motivate, and inspire our children by promoting these principles.
The HR Onboarding & Offboarding Specialist will help new staff adjust well to our work environment. This role involves ensuring a seamless onboarding experience for new employees, making them feel welcomed and supported before their arrival in Switzerland.
Specific Responsibilities
Role:
* Build culture and engage staff prior to their arrival at the School
* Bring best practices to the workplace by providing timely, clear, and relevant information through clear processes for onboarding and offboarding
* Participate actively in policy development and design which clearly articulates the processes required to onboard and offboard staff
* Increase transparency by providing HR Policy guidance and training for staff as required
* Be future-focused and ready by reviewing practices and enhancing the efficiency of the HR team
* Challenge ideas and practices by suggesting new HR strategies and improvements in HR systems and operations based on employee feedback
Responsibilities:
* Coordinate and schedule new employee onboarding activities, including orientations, training, social events, and introductions to relevant team members.
* Create the buddy schedule for the commencement of the academic year.
* Prepare new employee paperwork, including contracts, forms, and benefit enrolments.
* Create and maintain personalized onboarding plans for each new employee.
* Assist new employees with completing required onboarding documentation and processes.
* Serve as a main point of contact for new employees during their onboarding journey, answering questions and providing support.
* Collaborate with department heads to ensure new employees are properly onboarded and have the necessary resources to succeed.
* Assist in developing and implementing onboarding policies and procedures to streamline the onboarding process.
* Create clear policies and employee handbooks that explain company operations and processes relating to the school.
* Craft and send emails with information about the school and the employee's position, including work schedules, dress code, and expectations.
* Prepare onboarding kits and arrival packages.
* Welcome new employees upon their arrival; giving them a tour of the school and local area.
* Introduce team members and construct sessions that allow for question-and-answer sessions.
* Gather and process paperwork, like contracts and non-disclosure agreements.
* Coordinate presentations and engage with team members to drive the onboarding experience Inform employees on their first tasks (programs to download and how to activate their accounts).
* Ensure new hires have technical assistance to properly set up their hardware and software.
* Distribute manuals, passwords, and guidelines, as needed.
* Address new hires' queries regarding their contracts and payroll.
* Prepare all offboarding paperwork and support departing staff, ensuring housing, immigration, and employment obligations are known and met.
The successful candidate will have:
* Proven experience as an HR Generalist or similar role in the education management industry.
* In-depth knowledge of HR policies, procedures, and best practices.
* Strong understanding of employment laws and regulations.
* Knowledge of HR best practices and employment laws and regulations.
* Experience in a customer service role.
Key Skills
* Exceptional organisation skills Strong communication and computer skills
* Policy driven and committed to process
* Autonomous and collaborative in equal measure
* Confidential and professional Employee-focused and service oriented
* Goal oriented