Office manager and executive assistant

Office Manager and Executive Assistant, Geneva Client: Location: Job Category: Other
Job Reference: 40386ccbd302
Job Views: 10
Posted: 21.01.2025
Expiry Date: 07.03.2025
Job Description: Office Manager and Executive Assistant
Overview
We are looking for an experienced Executive Assistant & Office Manager to join a global business whose Swiss office is based in Lausanne. The role will provide executive-level support to the Co-Founder and President as well as providing office and administrative support by overseeing all office and key admin functions across the office.
Main responsibilities
Extensive diary management, scheduling meetings, arranging logistics and global business travel for the Co-Founder and President.
Managing expenses.
Supporting the creation of documents and materials in Word, PowerPoint and Excel.
Preparing and maintaining reports and general correspondence.
Arranging conferences and other major meetings across different time zones as well as supporting office-based events.
Overseeing and supporting all administrative duties in the office to ensure smooth operations.
Managing office supplies inventory, vendors and service providers.
Coordinating internally and with third-party service providers and local authorities as required.
5+ years of experience as an Office Manager, Executive Assistant or in a comparable function with office management.
Excellent attention to detail.
Strong communication skills, both written and verbal.
Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business.
Professional and discrete.
Proven experience managing a busy workload with the ability to prioritize; strong organizational and time management skills.
Fluent in English and French.
University degree or relevant role and industry experience.
Note: For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.
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