We are seeking a highly organized and proactive Admin Assistant to join our client in Rotkreuz. This role will provide essential administrative support and ensure smooth day-to-day operations within the team.
The ideal candidate is an organized and proactive professional who thrives in a dynamic environment. They possess strong communication skills and have a collaborative mindset. Lastly, they are driven by operational excellence and enjoy ensuring seamless team support.
General Information:
1. Latest Start Date: 01.06.2025
2. Planned duration: 1 year (Extension, possible)
3. Workplace: Rotkreuz
4. Workload: 50 - 70%
5. Remote/Home Office: Yes, max. 2 days
Tasks & Responsibilities:
1. Manage software licenses for the team, ensuring timely renewals and updates
2. Maintain distribution lists for effective communication
3. Implement document version control and archiving procedures
4. Schedule meetings with internal and external stakeholders
5. Coordinate internal/external workshops, training sessions, and team events
6. Organize face-to-face (f2f) meetings, including venue scouting, logistics management, and on-site support
7. Manage onboarding and offboarding processes for external employees
8. Coordinate recruitment events and related administrative functions
9. Oversee entry and exit processes for team members
10. Manage training programs throughout our training tool, including report generation
11. Manage purchase orders for external services
12. Oversee consulting contracts, external services, and various offers
13. Handle goods receipt postings and process electronic invoices efficiently
Qualification and Experience:
1. Successfully completed commercial training or a commercial diploma (e.g. commercial apprenticeship or commercial college) or an equivalent qualification
2. Min. 2-3 years experience in a similar position
3. Ability to manage multiple priorities and deadlines in a fast-paced environment
4. Proficiency in administrative tools (e.g. G-Suite)
5. Strong interpersonal and communication skills
6. Demonstrated ability to work independently with a high level of initiative
7. Excellent organizational skills with a proven track record of driving efficiency
8. Fluent in English, both spoken and written
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