Junior finance and administrative officer, P1
Grade: P1
Vacancy no.: DC/ISSA/P/2024/02
Publication date: 26 November 2024
Application deadline (midnight Geneva time): 14 January 2025
Job ID: 12571
Department: ISSA
Organization Unit: ISSA
Location: Geneva
Contract type: Fixed Term
Contract duration: 12 months (renewable up to 3 consecutive years)
The following are eligible to apply:
* ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
* External candidates.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Introduction
The position is located in the Resources and Services Unit (RES) of the International Social Security Association (ISSA). The ISSA, established in 1927 under the auspices of the International Labour Organization (ILO), is the leading global organization for social security institutions, and related government departments. The ISSA counts over 330 member organizations from 162 countries. The incumbent is responsible for finances and administrative support, covering budget and finance, procurement, internal control, human resources, travel and official missions, ICT services, logistics, and the maintenance of the ISO 9001:2015 quality system.
Description of Duties
1. Participate in the project of financial correspondence management in SharePoint, including organizing and maintaining financial correspondence, supporting paper files scanning and archiving, and managing access permissions under supervision.
2. Ensure coordination and updated information of databases on budget, financial and other administrative information.
3. Support the optimization of online collaboration tools and business process automation solutions based on Microsoft technologies.
4. Provide records of obligations and expenditures, including undertaking accounting operations related to accounts payable.
5. Assist with travel arrangements and calculations for missions.
6. Support the drafting of sections of financial and budgetary reports.
7. May be called upon to perform a range of operational support activities in collaboration with other work units of the ISSA.
Required qualifications
Education
First level university degree in finance or accounting, with specialization in Business Administration and strong IT skills. Possession of an accountant certificate is desirable.
Experience
Relevant work experience in finance, accounting or auditing area. Experience with specific Microsoft technologies tools (Office 365, Business Central, PowerApps, SharePoint) is a distinct advantage.
Languages
Excellent command of English or French (both oral and written) and working knowledge of the other language.
Competencies
* Good knowledge of financial administration and accounting techniques.
* Proven data analysis and data management skills.
* Knowledge in Microsoft technologies applications.
* Excellent interpersonal skills, and a high degree of tact.
* Client oriented with ability to deal with member organizations.
* Excellent time management skills and ability to work under pressure.
* Ability to work in a multicultural environment.
Conditions of employment
* Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules.
Recruitment process
Please note that all candidates must complete an online application form. To apply, please visit ILO Jobs.
The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members do not suffer from sexual exploitation and abuse.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process.
#J-18808-Ljbffr