Finance Assistant-24230-FT_LT
Accounts Payable Unit, Treasury Section, Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector
Grade: G4
Contract Duration: 1 year (maximum cumulative length of 5 years)
Duty Station: CH-Geneva
Publication Date: 11-Jul-2024
Application Deadline: 05-Aug-2024, 5:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
This post is a limited-term fixed-term post.
1. Organizational Context a. Organizational Setting
The post is located in the Accounts Payable Unit, Treasury Section, Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector. The Finance Division is responsible for the management of WIPO's financial accounting and reporting, treasury management and compliance with financial policies and procedures.
b. Purpose Statement
The incumbent is required to perform a variety of routine financial support functions related to the Accounts Payable Unit of the Organization and provide support in the control and maintenance of accounts for financial, statistical and reconciliation purposes.
This includes processing transactions related to accounts payable activities. The incumbent utilizes and provides guidance in the use of WIPO financial systems.
c. Reporting Lines
The incumbent works under the supervision of the Accounts Payable Manager.
d. Work Relations
The incumbent interacts with a wide range of colleagues within the work unit, with clients within the Organization and with external parties to obtain/provide information to resolve problems or clarify issues.
2. Duties and Responsibilities The incumbent will perform the following principal duties:
Receive and process financial data and correspondence ensuring completeness of information and conformity with financial regulations and rules as well as with anti-fraud policies and procedures; follow-up on missing/incomplete/inaccurate information.
Calculate, verify, enter and process payments and vouchers as well as any reimbursements due. Facilitate matching of accounting documents and related records.
Participate as needed in testing/upgrading of systems.
Ensure proper maintenance of accounting records; collate and compile financial and statistical information.
Perform accounts reconciliation such as general ledger, suspense, and petty cash accounts; review obligations and expenditures, identify anomalies and take necessary corrective action; report discrepancies to supervisor.
Identify and correct errors in data entry or accounting operations.
Examine client queries and provide explanations in a timely manner, forwarding disputed, complex or unusual cases to the supervisor.
Perform other related duties as required including backing up other staff members of the Unit.
3. Requirements Education: Completion of secondary education.
Experience (Essential):
At least three years of accounting or finance-related work experience.
Experience working with an ERP system.
Related experience within the United Nations common system or another international organization.
Languages:
Excellent written and spoken knowledge of English.
Knowledge of French or other official UN languages.
Job Related Competencies (Essential):
Good knowledge of accounting and financial principles, procedures and systems.
Ability to understand, interpret, work within and communicate applicable accounting and financial rules, regulations and procedures.
Ability to perform financial transactions using computer-based systems.
Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.
Accuracy and attention to detail.
Competent user of Microsoft Office applications.
Ability to tactfully deal with clients and respond to queries both orally and in writing.
Good communication and interpersonal skills.
4. Information Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization.
Annual salary (Net of tax): 71,936 CHF
Additional Information:
Initial fixed-term appointment of one year, renewable subject to satisfactory performance and other applicable conditions.
Dependency allowances:
7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.
This vacancy announcement may be used to fill other posts at the same grade with similar functions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation may result in disqualification from the recruitment process.
In the event that your candidature is shortlisted, you will be required to provide a scanned copy of identification and of the degree(s)/diploma(s)/certificate(s) required for this position.
Additional testing/interviewing may be used as a form of screening.
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