Job Description
The Inter-Community School Zurich seeks an experienced HR Onboarding & Offboarding Specialist to join its team. The ideal candidate will have a proven track record of ensuring seamless onboarding experiences for new employees, while also being responsible for offboarding staff in accordance with school policies and procedures.
The successful candidate will be responsible for coordinating onboarding activities, including orientations, training, social events, and introductions to relevant team members. They will also create personalized onboarding plans for each new employee, assist with completing required onboarding documentation and processes, and serve as a main point of contact for new employees during their onboarding journey.
The HR Onboarding & Offboarding Specialist will work closely with various departments to coordinate onboarding activities, prepare new staff paperwork, conduct orientations and inductions, and create clear policies and employee handbooks that explain company operations and processes relating to the school.
In this role, you will have the opportunity to make a meaningful impact on the lives of our staff and students, while also contributing to the growth and development of the school's HR department.
Key Responsibilities:
* Coordinate and schedule new employee onboarding activities, including orientations, training, social events, and introductions to relevant team members.
* Create the buddy schedule for the commencement of the academic year.
* Prepare new employee paperwork, including contracts, forms, and benefit enrolments.
* Create and maintain personalized onboarding plans for each new employee.
* Assist new employees with completing required onboarding documentation and processes.
* Serve as a main point of contact for new employees during their onboarding journey, answering questions and providing support.
* Collaborate with department heads to ensure new employees are properly onboarded and have the necessary resources to succeed.
* Assist in developing and implementing onboarding policies and procedures to streamline the onboarding process.
* Create clear policies and employee handbooks that explain company operations and processes relating to the school.
* Craft and send emails with information about the school and the employee's position, including work schedules, dress code, and expectations.
* Prepare onboarding kits and arrival packages.
* Welcome new employees upon their arrival; giving them a tour of the school and local area.
* Introduce team members and construct sessions that allow for question-and-answer sessions.
* Gather and process paperwork, like contracts and non-disclosure agreements.
* Coordinate presentations and engage with team members to drive the onboarding experience.
* Inform employees on their first tasks (e.g., which programs to download and how to activate their accounts).
* Ensure new hires have technical assistance to properly set up their hardware and software.
* Distribute manuals, passwords, and guidelines, as needed.
* Address new hires' queries regarding their contracts and payroll.
* Prepare all offboarding paperwork and support departing staff, ensuring housing, immigration, and employment obligations are known and met.
Requirements:
* Proven experience as an HR Generalist or similar role in the education management industry.
* In-depth knowledge of HR policies, procedures, and best practices.
* Strong understanding of employment laws and regulations.
* Knowledge of HR best practices and employment laws and regulations.
* Experience in a customer service role.
Key Skills:
* Exceptional organisation skills
* Strong communication and computer skills
* Policy driven and committed to process
* Autonomous and collaborative in equal measure
* Confidential and professional
* Employee-focused and service oriented
* Goal oriented