Programme Support and Operations Manager
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.
The position of the Programme Support and Operations Manager manages the overall operations and administration of the Santiago network secretariat and its activities. Reporting to the Santiago network Director, the duties of the incumbent encompass contributing to strategy development and implementation from an operational perspective, operations management, donor relations and partnerships building, and grant management.
Key Responsibilities:
* Provide Programme and Financial Management Support
* Lead Operational Leadership and Advisory
Programme and Financial Management Support:
* Design, set up and manage effective mechanisms for the disbursement of funds provided to the Santiago network secretariat in line with the policies, procedures and guidelines approved by the Advisory Board as well as UNOPS legal framework.
* Operationalize the lifecycle of the Santiago network's technical assistance processes and manage the administration of funds provided for technical assistance under the Santiago network in a cost-effective and transparent manner.
* Manage the provision of grant support to diverse implementing partners of the Santiago network, ensuring compliance with UNOPS policies and adherence to best practices.
* Coordinate the development and monitoring of budgets and allocations relating to technical assistance as well as the operation of the Santiago network secretariat.
* Monitor secretariat's financial projections and take necessary action(s) for critical issues.
* Ensure the availability of required financial reports including investigating anomalies.
* Provide input into the design and development of a monitoring and evaluation system.
* Provide operational support and facilitate the work of the Advisory Board.
* Assist the Director with guidance and oversight of the Santiago network secretariat.
* Provide administrative oversight of the Santiago network secretariat.
* Facilitate the procurement of goods and services.
* Manage and/or facilitate the resolution of issues relating to contracts of the Santiago network secretariat.
* Reinforce Santiago network secretariat's compliance with established policies.
* Ensure and/or facilitate that audits are conducted as required.
* Perform other functions as necessary for the effective operation of the Santiago network.
Operational Leadership and Advisory:
* Advise and assist the Director in developing strategies, policies, processes and opportunities.
* Support the Director with the development and implementation of the Secretariat's work plan.
* Support the Director in managing stakeholder relations.
* Ensure effective operations are defined and maintained.
* Lead on health, safety, security and environmental matters.
* Monitor and supervise all aspects of operations to ensure compliance.
Education and Experience:
* An advanced university degree (Master's degree or equivalent) in a relevant field preferably in finance, business management, project management, public administration or other relevant related field is required.
* A Bachelor's degree with a combination of two additional years of relevant experience may be accepted in lieu of the master's degree.
* A minimum of seven (7) years of progressively responsible professional management experience is required.
* A minimum of five (5) years of experience in project/programme management support and/or operations management is required.
* A minimum of three (3) years of professional experience in financial management and/or grant support is required.
* A minimum of three (3) years of professional experience in working with developing countries is required.
* Experience of working effectively within UN/UNOPS regulations is highly desired.
* Experience in climate change adaptation and/or disaster risk reduction is desired.
Language:
* Fluency in oral and written English is required.
* Knowledge of another UN official language is an advantage.
Contract type: Staff
Contract level: P4 (FTA)