Operations Associate - Lausanne
About Deep Mine
At Deep Mine, we are a next-generation defense prime building autonomous and scalable defense systems. Driven by rigorous engineering developments of new defense products based on recent robotics and AI developments, we are on a steep growth trajectory. If you are interested in a career in a highly technical environment, thrive on pushing boundaries, and want to achieve ambitious goals, we would love to hear from you.
About the Role
As an Operations Associate at Deep Mine, you will be instrumental in supporting our rapid growth and ensuring the seamless running of our day-to-day operations. Reporting directly to the CTO and CEO, this position demands a strong focus on HR and Finance tasks, as well as an eagerness to tackle one-off projects—whether coordinating office events, taking charge of facility improvements, or driving key administrative initiatives. You will interact with multiple stakeholders across the company, making sure that our operations remain both effective and efficient. Ultimately, your contributions will help us advance our mission to revolutionize defense technology and strengthen global security.
Responsibilities
HR & Finance Coordination
* Manage employee onboarding/offboarding processes, payroll coordination, and benefits administration.
* Assist the Finance team with expense reports, budget tracking, and financial documentation to ensure timely and accurate reporting.
* Support recruitment activities, including candidate scheduling, interview logistics, and offer process follow-up.
Day-to-Day Operations
* Oversee office management tasks such as supplies procurement, vendor relations, and facilities upkeep.
* Ensure the smooth running of administrative activities, including mail distribution, travel arrangements, and meeting scheduling.
* Provide hands-on support in any operational matters that arise, maintaining a “no-task-is-too-small” mindset.
Project & Event Management
* Coordinate and execute one-off projects, from planning technical events to facilitating special corporate gatherings.
* Serve as a key point of contact for internal and external stakeholders, ensuring project milestones are met on time and within budget.
* Oversee logistics, venue bookings, and day-of-event requirements, guaranteeing operational excellence throughout.
Strategic & Process Improvement
* Collaborate with leadership to refine operational processes and identify cost-saving and efficiency-enhancing measures.
* Assist in building and implementing scalable internal systems, driving continuous improvement across HR, Finance, and Operations.
* Proactively recommend new tools and technologies that can enhance workflow and reporting accuracy.
Cross-Functional Collaboration
* Act as a liaison among various departments (Engineering, Operations, Finance, etc.), facilitating clear and consistent communication.
* Provide support to specialized teams, ensuring critical tasks are addressed promptly and effectively.
* Communicate regularly with senior stakeholders, aligning operational efforts with strategic objectives.
Flexibility & Commitment
* Be ready to jump in wherever help is needed—whether it’s setting up a last-minute meeting room or supporting a new project launch.
* Uphold Deep Mine’s values of rigor, dedication, and responsiveness to shifting priorities in a fast-paced environment.
Candidate Requirements
Educational Background
* A strong academic record in Business Administration, Finance, HR Management, or a related field is preferred.
Professional Experience (2–3 years)
* Proven track record in roles requiring HR and/or Finance coordination, office administration, or consulting/operations management.
* Experience in a fast-paced, demanding environment (e.g., consulting, engineering, corporate finance, scale-up) strongly preferred.
HR & Finance Acumen
* Familiarity with HR processes (hiring, onboarding, payroll) and basic Finance functions (invoicing, expense management).
Organizational & Operational Skillset
* Demonstrated ability to juggle multiple responsibilities, meet deadlines, and manage shifting priorities with minimal supervision.
* Exceptional attention to detail, ensuring consistency and rigor in all tasks.
Communication & Collaboration
* Excellent verbal and written communication skills, capable of engaging stakeholders at all levels.
* Highly collaborative, with a willingness to build strong relationships across teams.
International Exposure (Preferred)
* Experience working with diverse teams or across different geographies and cultures.
Commitment & Drive
* 100% dedication to Deep Mine’s mission, vision, and ambitious growth plans.
* Strong sense of ownership and the determination to “get things done” where needed, when needed.
Location and Commitments
* Contract Type: Permanent, full-time position.
* Work Schedule: On-site in Lausane Area, with potential for occasional travel.
* Availability: Immediate start or as soon as possible.
Contact Us to Apply
If you are rigorous, dedicated, and excited by the prospect of shaping the future of autonomous defense solutions, we encourage you to apply.
Please send your resume and a brief introduction to: talent@deep-mine.com
We look forward to hearing how you can contribute to the mission and drive operational excellence at Deep Mine.
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