Job Responsibilities
* Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events.
* Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls.
* Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; creating and submitting purchase orders and compiling expense reports.
* Manage intranet and gDrives and assist with filing and organization of information.
* Provides support on editing and formatting executive-level presentations.
* Serves as the go-to person for general operational or administrative inquiries.
* Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events.
* Partners with other personal assistants and team members on a routine basis and provides backup support to leadership.
* Provides backup support to teams outside of own work area and across functions, as necessary.
Minimum Requirements
* Solid administrative assistant experience.
* Solid experience supporting senior/executive level leaders.
* You are proficient with Google Workspace including (Google Docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.).
* You have strong organizational skills and the ability to manage conflicting, shifting and competing priorities with minimal direction.
* English fluent.
* You have financial experience for effective and efficient tracking of departmental budgets.
* Demonstrating adaptability and positive demeanor in the face of change.
Company Overview
World-renowned pharmaceutical company with internal career opportunities in an international and diverse environment.
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