AmaWaterways is seeking a dedicated, organized, and resourceful Administrative Assistant to provide comprehensive support to the Director of Cruise Managers. This is a great opportunity for candidates seeking to get a start in the tourism industry. The ideal candidate will possess exceptional organizational and multitasking skills, the ability to work independently with minimal supervision, and a proactive approach to problem-solving. Fluency in English and proficiency in Microsoft Word and Excel are essential, as are flexibility, the ability to travel, and a valid driver’s license.
Key Responsibilities
1. Administrative Support
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, proofread, and edit correspondence, reports, and presentations
• Maintain organized files and records, both physical and digital
2. Various Coordination
• Assist with logistics for Cruise Manager events and training sessions, including venue coordination
3. Communication and Coordination
• Serve as a point of contact for internal teams, Cruise Managers, and external partners
• Draft and distribute announcements, memos, and updates as needed
• Liaise with other departments to ensure seamless operations and communication
4. Event Support
• Assist in planning and organizing Cruise Manager meetings, conferences, and training sessions
• Coordinate materials, supplies, and logistics for events, including on-site support when needed
5. Data Management and Reporting
• Maintain and update databases and spreadsheets
• Prepare reports and summaries using Microsoft Excel and other tools as required
6. Driving and Travel
• Drive as needed to support the Director’s travel or event-related requirements or to visit ships
• On occasion, Travel domestically and internationally, often on short notice, to support business needs.
Qualifications
1. Language: Fluent in English (written and spoken)
2. Technical Skills: Proficient in Microsoft Word, Excel, and other Microsoft Office applications
3. Organization: Highly organized with strong attention to detail and time management skills
4. Independence: Self-motivated and able to work efficiently without direct supervision
5. Adaptability: Comfortable handling a dynamic workload and shifting priorities
6. Travel: Willing and able to travel domestically and internationally as needed
7. Driving: Possess a valid driver’s license and confidence driving in various conditions
8. Personality: Proactive, resourceful, and a strong communicator with a positive attitude
Preferred Qualifications
1. Experience in the travel or cruise industry
2. Familiarity with additional languages (advantageous but not required)
What We Offer
1. A collaborative and dynamic work environment.
2. Opportunities for professional development
3. Travel benefits, including an annual luxury river cruise with a companion
4. A chance to contribute to the success of a leading luxury river cruise company
To apply, please submit your resume and a cover letter outlining your qualifications and why you’re the perfect fit for this role. AmaWaterways is an equal-opportunity employer. We are looking forward to meeting you.
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