Job information
Division/Unit: Operations / Tournament & Event Management
Contract type: maximum term
Start date: 06/01/2025
End date: 31/08/2028
Main goal
Support the unit in the planning, preparation and on-site delivery of all the events and other projects within the unit's scope by taking responsibility for a number of logistical and administrative tasks.
Key responsibilities
Assisting the unit's senior management with the overall administration of the unit
Helping the entire unit to compile and implement processes, working tools and documents
Assisting the unit’s project leader(s) with the preparation and delivery of events, for example by: Liaising with internal stakeholders and/ communicating with the local organising structure
Assisting with the planning and preparation of meetings before, after and during working visits and writing meeting minutes or reports
Coordinating working visit schedules and handling any related logistics
Creating and regularly updating stadium maps and checklists for stadiums, hotels and training grounds
Supporting the coordination of overlay set-up and dismantling plans
Providing all stakeholders with key information on selected venues
Coordinating material orders, shipments and the related logistics
Helping to arrange travel and accommodation
Providing administrative support for the accreditation process and the preparation of respective passes
Performing an active on-site role during assigned UEFA events
Processing internal and external invoices, creating purchase orders and following up on payments
Supporting the internal mini-competence centre Host City Relations & Event Promotion in various work processes
Requirements
Experience:
From 1 to 3 years' experience in project or event management, preferably on high-profile sports or other major event(s)
From 1 to 3 years' experience in a multicultural business environment would be an asset, ideally in the role of executive or personal assistant
Education:
Bachelor's degree preferably in project management, otherwise in international business, event management or sports management
Languages:
English: Proficient
French: Intermediate
Any other languages would be an asset
Other requirements:
MS Office: Advanced
Detail-oriented
Able to work accurately under pressure and in stressful situations
Able to multitask
Excellent client service skills
Confident, committed, proactive and flexible
Willingness to travel
Strong communication and negotiation skills
Good trouble-shooter
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