Job Tasks
The Administrative Assistant plays a crucial role in providing a functional and welcoming environment for the Personalized Health Informatics (PHI) group members, ensuring seamless daily operations. We seek an enthusiastic connector with excellent communication and problem-solving skills.
Responsibilities:
* Provide administrative support, including managing correspondence and agendas, setting up meetings/conference calls and travel arrangements for multiple parties.
* Coordinate and organise group events and meetings, workshops, seminars, trainings, conferences etc.
* Manage PHI's group operations and facilities, including rental contracts, cleaning services, procurements of goods, IT services etc.
* Execute back-office activities such as processing of invoices and contract management.
* Support HR processes (e.g. recruitment, contracts, permits) and assist in the onboarding process for new hires.
* Develop and implement policies and procedures to foster a productive, inclusive and motivating team environment.
Profile Requirements
Essential:
* CFC certification and minimum 5 years of experience in a fast-paced, changing environment or equivalent.
* Strong organisational skills, ability to multi-task with accuracy and reliability, solid time-management skills with the ability to prioritise tasks.
* Ability to work independently and pro-actively.
* Proficiency in collaborative electronic tools, office software, and document management.
* Understanding of central administrative operations such as Finance, HR and Communications.
* Experience working in a scientific/academic environment, preferably in biomedical research.
* Fluent in English and German.
Desirable:
* Working knowledge of French.
* Awareness of the healthcare environment in Switzerland.