Description du poste
In short
As an Athletes & Operations Manager, youll play an important role in the Operation team. Youll be responsible for managing accommodation, transport for different stakeholders as well as liaise with the riders. The operations manager work closely with the event manager to ensure the smooth running of events. Your role is crucial to the companys success, and your contributions will be highly valued.
What the FWT
The Freeride World Tour (FWT) team is comprised of 15-20 young and passionate staff based near Lausanne, Switzerland. They work year-round to organize the five-stop Freeride World Tour circuit, which includes the well-known Xtreme Verbier event. Additionally, the team coordinates over 90 Qualifier events and Junior events worldwide and oversees a global community of + licensed riders.
This entails a lot of work and travel, but also means spending time at events (and occasionally sharing a drink) with the Freeride World Tour Family. This unique community includes over people, including external staff, riders, and partners. Working with FWT is a life-changing experience that allows you to meet inspiring individuals and grow on both personal and professional levels.
The work environment is dynamic and occasionally disorganized but encourages proactivity and the sharing of new ideas regardless of position or background, all with a focus on the big picture in which everyone plays a crucial role. Micro- management and hierarchy are not part of our vocabulary, and the status quo gives us nightmares. Telework and flexible work arrangements are promoted, though physical teamwork is also emphasized as necessary for success.
Meet the Team
The operation team plays a crucial role in planning, organizing, and executing successful events. Their primary responsibility is to ensure that all aspects of the event run smoothly and efficiently, from the initial planning stages to the final execution.
If youre looking for an environment where ideas (not always the smartest) are flying around, and where you can participate in international projects with a real impact, then this opportunity is for you! If you enjoy challenging the status quo and hearing « Weve always done it this way » makes you jump out of your skin, even better!
The Freeride World Tour Operation team is composed of passionate and hardworking individuals from different cultures and backgrounds who work together towards a common vision. Expect a hard-working team that enjoys the après-ski.
Your Missions
1. OPERATIONS
A. EVENT MANAGEMENT
1. Definition of staff event presence (arrival, departure date)
2. Seasons events operational organization
3. General coordination with the local organizing committee
4. Organising and coordinating the various side events such as the Opening Ceremony, Official Dinner, OC meetings
5. Supporting the Event Manager in various tasks : Skipass ManagementVolunteers managementOffices and equipment managementAccreditation managementF&B and lunchbag coordinationDifferent working documents management : Master, Staff Info,.Needs definition for staff volunteers partners,
6. Management of F&B partnerships and deals throughout the season
B. ACCOMMODATION
7. Responsible for the accommodation system throughout the season Needs identification and optimizationStrategy and planningContracts management and hotel relationshipsCoordination with the local organizing team for the accommodation systemBooking for the different stakeholders; staff, medias, riders, partners o Rooming list managementOn event coordinationAdministrative follow up and invoicing
C. TRANSPORT
8. Responsible for the transports throughout the season Needs identification and optimizationStrategy and season planningTravel agency managementRental car coordinationTransport planBookingInfo transmissionCoordination with different teams
2. ATHLETES
A. ADMIN
9. Pre-season athlete registration procedures
10. Needs identification and season planning
11. Coordination and management of communications sent to athletes
12. Management of official documents sent to athletes
13. Supervision for the riders intern and follow up on the riders care
14. Management of athletes accommodation needs
15. Production of all deliverables for the athletes: BibsMedalsTrophies
16. Prize Money management
17. Invoicing and administrative follow up
18. Insurance procedures for the athletes
B. ON EVENTS
19. Overseeing the Riders needs and demands
20. Riders Welcome & Accreditation / Skipass, GoPros, wristband, Bibs
21. Coordination of the riders lounge for the athletes
22. Coordination of all the seasons events to which the athletes are linked: Riders Meeting & Bib DraMedia DayFace CheckSide activitiesSigning SessionsOpening CeremonyPrize Giving
Profil requis
23. University Degree in Tourism, Business or Sports Management
24. Fluent English & French (both spoken and written)
25. 2-3 years of operational experiences at events (ideally on an international basis)
26. Experiences at Project / Event Management
27. Proficient computer skills: Excel Word PWP Notion
28. Interest in Sports in general. To enjoy the great outdoors including winter sports
29. Autonomous and rigorous, assertive, team spirit
30. Remains composed under pressure
31. Willing to travel extensively during the winter season
32. Recognizes and accepts that during events the demands can be 24×7