We are looking for one of our clients, a private equity firm based in Geneva, a Junior Business Coordinator.
Responsabilites :
Executive Support
* Assist executives by managing the schedules of executive directors, including travel arrangements, meetings, and bookings
* Handle communications for executive directors, tracking correspondence, drafting emails on their behalf, and scheduling meetings
* Provide administrative assistance, such as organizing signatures, arranging legal and strategic documents, taking minutes, and reviewing NDAs
Geneva Office Management (with support from a receptionist/office manager)
* Greet clients upon arrival
* Coordinate team schedules
* Oversee or manage all office-related tasks, including liaising with suppliers, verifying invoices, setting up conference room systems, and purchasing supplies
* Negotiate with external partners, including banks and service providers
IT Responsibilities
* Serve as the liaison with the IT service provider
* Assist team members with various IT-related issues, including emails, scheduling, file accessibility, document synchronization, credential retrieval, and software installation
* Set up conference rooms for meetings
* Conduct regular reviews of hardware
Investment Relations
* Ensure timely distribution of investment reporting documents via our portal
* Prepare responses to inquiries from investors
Compliance and Risk Management
* Ensure AML compliance for funds in accordance with local regulations and assist local service providers as needed
* Maintain regulatory compliance for each entity within the Zeno Group
* Collaborate with fund administrators and investors to keep AML files accurate and current
* Ensure adherence to regulatory deadlines for group entities (FATCA/CRS reporting across different jurisdictions, regulatory audits, etc.)
* Prepare periodic reports for management and conduct annual AML & Risk audits
Legal Tasks
* Review and/or draft NDAs, employment contracts, and general agreements with suppliers
Additional Tasks
* Communicate with banks, fund administrators, and advisors (legal, tax, etc.)
* Manage account openings, monitoring, and administration
* Handle the incorporation and winding down of entities within the group
* Develop projects aimed at enhancing operational efficiency
Skills:
* Execution-Focused: A proactive approach with a strong "get things done" mentality, motivated to initiate change
* Attention to Detail: Candidates should exhibit a keen eye for detail, demonstrating precision and the ability to remain focused and committed to tasks.
* Priority Management: Ability to independently identify and concentrate on critical tasks
* Entrepreneurial Spirit: The ideal candidate should embrace challenges and be willing to step outside their comfort zone, as encountering new situations is part of the daily routine
* Strong Analytical Abilities: Candidates must provide evidence of their capability to collect, organize, and assess data to address issues and make well-informed decisions
* Excellent Interpersonal Skills: You will be part of a relatively flat organization with a small team, requiring the ability to synthesize and communicate financial information clearly and concisely, both internally and externally
* English : Fluent
* French : Fluent
* German : A plus
#LI-Hybrid
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