We are seeking a highly organized and proactive Admin Assistant to join our client in Rotkreuz. This role will provide essential administrative support and ensure smooth day-to-day operations within the team.
The ideal candidate is an organized and proactive professional who thrives in a dynamic environment. They possess strong communication skills and have a collaborative mindset. Lastly, they are driven by operational excellence and enjoy ensuring seamless team support.
General Information: Latest Start Date: 01.06.2025
Planned duration: 1 year (Extension, possible)
Workplace: Rotkreuz
Workload: 50 - 70%
Remote/Home Office: Yes, max. 2 days
Tasks & Responsibilities: Manage software licenses for the team, ensuring timely renewals and updates
Maintain distribution lists for effective communication
Implement document version control and archiving procedures
Schedule meetings with internal and external stakeholders
Coordinate internal/external workshops, training sessions, and team events
Organize face-to-face (f2f) meetings, including venue scouting, logistics management, and on-site support
Manage onboarding and offboarding processes for external employees
Coordinate recruitment events and related administrative functions
Oversee entry and exit processes for team members
Manage training programs throughout our training tool, including report generation
Manage purchase orders for external services
Oversee consulting contracts, external services, and various offers
Handle goods receipt postings and process electronic invoices efficiently
Qualification and Experience: Successfully completed commercial training or a commercial diploma (e.g. commercial apprenticeship or commercial college) or an equivalent qualification
Min. 2-3 years experience in a similar position
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proficiency in administrative tools (e.g. G-Suite)
Strong interpersonal and communication skills
Demonstrated ability to work independently with a high level of initiative
Excellent organizational skills with a proven track record of driving efficiency
Fluent in English, both spoken and written
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