For our client, a well-known multinational company based in Zurich, we are looking for a dynamic and flexible personality to support the Vice President HR of the company as an Assistant to the Vice President (m / w / d) 100%
Your Responsibilities as Assistant to the Vice President (m / w / d) 100%
* Provide executive administrative support to the chairman of the board and other members of the Executive Team as required
* Interface frequently with important internal and external stakeholders of the organization
* Manage administrative arrangements for board meetings including board committees
* Liaise with other assistants of board members and executive committee
* Coordinate travel and accommodation arrangements
* Prepare documents and correspondence as required
* Answer telephone, screen callers, relay messages and greet visitors
* Process expense claims / reconciliations and invoices
* Responsive to the assistant to the board members
Your Qualification and Skills
* At least 5 years of secretarial experience with at least 3 at senior level
* Overall computer literacy and good knowledge of Microsoft Office
* Ability to work under pressure to meet deadlines, while maintaining quality
* Strong attention to detail
* Although part-time, the Executive Assistant will be required to work flexibly to suit business needs
* Experience in working with highly confidential information
* Ability to anticipate issues and needs associated with diaries, travel and meeting information requirements
* Ability to work in a multi-cultural team and cooperate with a variety of people across different functions to achieve results
* Effectively work with other personal assistants to support the administrative needs of members of the senior executives' teams
* Ability to take ownership of tasks and follow them through to completion
* Good organization skills and ability to run multi-tasks in parallel and to prioritize own work
* Effective communication with multiple levels in the business
* Fluent in German and English are a must have
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