Flexsis is part of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise and the competencies within the Interiman Group, we offer customized solutions in personnel consulting.
For our client Roche in Basel, we are looking for a reliable Administrative Assistant.
The perfect candidate has a minimum of 5 years of administrative assistant experience and 2+ years of experience supporting senior/executive level leaders. Additionally, we are looking for someone who is proficient with Google Workspace including (Google Docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar) and has financial experience for effective and efficient tracking of departmental budgets.
General Information:
• Start date: asap
• Latest Start Date: 1.6.2025
• Planned duration: 6 months
• Extension (in case of limitation): possible
• Workplace: Basel
• Workload: 100%
Tasks & Responsibilities:
* Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events.
* Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls.
* Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; creating and submitting purchase orders and compiling expense reports.
* Manage intranet and gDrives and assist with filing and organization of information.
* Provides support on editing and formatting executive-level presentations.
Must Haves:
* You have 5+ years of administrative assistant experience.
* You have 2+ years of experience supporting senior/executive level leaders.
* You are proficient with Google Workspace including (Google Docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar).
* You have financial experience for effective and efficient tracking of departmental budgets.
* You have strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal direction.
* You have demonstrated experience handling confidential and complex issues; working in a discreet environment.
Are you interested? We are looking forward to receiving your application!
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