We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong attention to detail.
Key Responsibilities
* Managing office processes and procedures to ensure organizational effectiveness and efficiency
* Taking over general administrative tasks that arise in daily business
* Coordinating with vendors and service providers as needed
* Maintaining up to date records and files ensuring adherence to regulatory and compliance standards
* Planning and organizing office activities and events, including sub-leasers bookings, and social gatherings
* Professional greeting and support of incoming guests and suppliers at the reception, as well as processing inquiries by telephone
* Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail
* Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
* Organization and management of office supplies, regular checking of inventory as well as determination of requirements and reordering
* Receiving and solution-oriented processing of employees inquiries and feedback to ensure high levels of satisfaction
* Supporting the company teams with administrative and organizational tasks to ensure smooth operations in everyday office life
* Address sub-leasers' office / building-related inquiries and concerns.
Qualifications
* Strong written and verbal communication skills
* Excellent organizational and time management skills
* Great customer service and interpersonal skills
* Friendly, service-oriented personality
* Problem-solving and basic troubleshooting skills
* Proficiency with common word processing and spreadsheet software
* Comfortable in a fast-paced environment
Working Conditions :
* Part-time position.
* Office-based role requiring physical presence for front desk and office tasks.
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