Trust Administrative Assistant with Receptionist Duties
We are seeking a dynamic individual to fill this challenging yet rewarding role. The ideal candidate must be available at short notice due to the urgency of the position. This opportunity is situated in a bustling, friendly environment that requires excellent organizational skills, a proactive problem-solving approach, and a positive attitude.
Responsibilities:
1. Reception and Visitor Management: Greet visitors warmly, creating a welcoming atmosphere. Handle incoming phone calls efficiently and direct them as needed.
2. Administrative Support: Oversee and support various administrative functions within the office. Schedule and organize meetings, ensuring optimal use of time. Maintain calendars and coordinate appointments. Manage incoming and outgoing mail with precision. Organize and handle incoming deliveries and documents.
3. Trust Support: Provide first-class administration support to Trust Officers. Optimize time management to enhance overall efficiency. Prior experience in the trust industry is beneficial.
4. Communication Skills: Possess native-level proficiency in both written French and English. Proficiency in Spanish is an additional advantage.
5. Organizational and Analytical Skills: Handle complex organizational tasks with calm and diplomacy. Utilize strong problem-solving and analytical abilities.
6. Technical Proficiency: Proficient in contemporary office software tools. Comfortable managing complex travel arrangements and logistics.
7. Personal Attributes: Maintain a positive attitude, attention to detail, and strong organizational skills. Demonstrate self-starting capabilities and a driven attitude. Exhibit excellent communication and interpersonal skills.
This role presents an exciting opportunity to contribute to the efficient management of both office and trust-related responsibilities. A Swiss residency is required for this position.