Facility Coordinator & Receptionist (m/f/d) 50-60% Location: Jona, Switzerland, 8645
Job Id: 59586
Teva Pharmaceuticals International GmbH (“TPIG”) is a subsidiary of Teva Europe based in Switzerland. The company trades mainly Global Specialty medicines & Branded Generics Products with many markets in EU and the US. The company is also hosting the trading hub for our Latin American markets. TPIG is engaged in manufacturing and sales activities which are coordinated out from its headquarters in Jona. The TPIG Supply Chain owns the end-to-end supply chain of Specialty and Biologics products of Teva and leads the Supply chain activities for Project management & execution, Strategic & tactical planning as well as Supply chain operational hub which includes operational planning and execution. To execute the strategic direction of growing Teva’s specialty portfolio, we are seeking the below role to join our team.
Job Purpose The Facility Coordinator & Receptionist is responsible for ensuring the smooth operation of the office, implementing the overall Teva GFM strategy on the site level by delivering hard and soft services in support of the core business. This role involves managing administrative tasks, supporting staff, and maintaining a productive and pleasant work environment. The Facility Coordinator & Receptionist manages daily operational activities including reception services and assisting with strategic GFM projects on site. The Facility Coordinator & Receptionist acts as a coordinator between the core business and procurement, accounting, legal, HR and IT, and provides administrative support to senior leaders on site.
Main Responsibilities Local contract management: assist in the procurement of GFM vendors and services as required and ensure contract performance and execution to required standards
Stakeholder management: single point of contact for internal stakeholders (e.g. TPIG & Finance Companies employees) and external stakeholders (e.g. cleaning company) related to local GFM topics
Financial Performance: assist with financial processes to ensure local GFM financials are executed in an accurate and timely manner. Seek ways to constantly reduce costs and improve operational standards
Site Operations: Office Administration & Reception Services including, but not limited to: Oversee daily office operations and procedures
Ensure the office is clean, organized, and well-maintained
Positive representation of the company at the reception
Managing visitors & coordinating meetings as needed
Managing in/out calls in German & English language
Managing in/out mail and courier shipments
Managing badges, keys, phone lists, etc.
Purchasing of materials and stocking of office supplies room, kitchenettes, etc.
Space management planning & optimization of office layout ensuring a positive work environment
Parking space management
Support with onboarding of new employees (prepare working station, office tour, etc.)
Building and utilities infrastructure maintenance: maintain premises in full operational condition - coordinate with landlord and/or technicians to ensure functionality as needed
Health & Safety: ensure safety procedures on site are working
Physical & Operational Security: act as local Security Trustee in coordination with Facilities Manager Switzerland
Meeting- & Event Management on a local level as required: Organize company events, meetings, and team-building activities
Coordinate logistics for office functions and celebrations
GFM Project Management support as required (e.g. CAFM)
Your experience and qualifications Proven experience as an Office Manager or in a similar administrative role
The ideal candidate is highly organized, proactive, and capable of handling multiple tasks with ease
Ability to work independently
Self-motivated and pragmatic
High level of attention to detail and problem-solving skills
Friendly and approachable demeanor
Proficiency in Microsoft Office Suite
Strong verbal and written communication skills (German & English)
What we offer Competitive compensation package that reflects your skills and experience
Possibility to work in a dynamic environment in an impactful position
You would be a part of a high-performing team dedicated to success and innovation
Career growth opportunities by engaging in a role that offers significant responsibility and the chance to advance within the company
Function Administration
Reports To Facility Manager Switzerland
Teva’s Equal Employment Opportunity Commitment Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
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