You will manage the complexities of executive administration, approaching every taskbig or smallwith precision and dedication. Your personality and your skills will be instrumental in facilitating interactions, coordinating meetings, and managing the daily operations of a fast paced CEO office while filtering out distractions and structuring the workflow.
Your manager is an ambitious, results driven leader who values focus and agility. Expectations are high, but the culture and those around you inspire motivation. With a passion for excellence, you flourish in high performance settings and never hesitate to go above and beyond. You will be the organizational backboneassessing and acting on potential needs and executing tasks independently. While maintaining regular touchpoints, you will also work autonomously, ensuring professional interactions with senior executives, the Board, and cross functional teams.
Your Tasks and Responsibilities
* Manage a dynamic, multi time zone calendar, scheduling and prioritizing meetings to optimize the CEO''stime.
* Act as a gatekeeper, triaging communications and ensuring requests are addressed promptly.
* Organize complex global travel arrangements and all associated logistics.
* Coordinate with the CEO''s direct reports and stakeholders to track action items and ensure timely follow ups.
* Prepare and compile documents, reports, and presentations ahead of key meetings, ensuring thorough preparation for decision making and coordinating input.
* Assist with BoD reporting by managing document collation and distribution.
* Plan and execute events, workshops, off sites, leadership meetings, and global management conferenceshandling end to end administration, streamlining processes, and being present on site to oversee logistics and coordination.
* Reconcile expenses, process vendor invoices, and maintain accurate financial documentation.
* Handle confidential and sensitive matters with the highest level of discretion and professionalism.
* Collaborate with other EAs to ensure seamless team coverage.
Your Profile | Education, Experience & Entry Qualifications
* High School Diploma, a commercial apprenticeship, ideally complemented by a Federal Executive Assistant Degree.
* 810 years ofexperience supporting executives in a multinational PLC with an understanding of corporate governance and matrix organizations.
* Proficiency in MS Office Suite, SharePoint, SAP, and virtual communication tools (Teams, Zoom, etc.).
* Business fluency in English and German (C2 level according to CEFR).
About You
The right personality makes all the differenceskills alone are not enough; your passion for the assistant profession must shine through in everything you do. At your core, you are energetic