We are seeking a dynamic and highly organized Receptionist / Office Coordinator to join our team on a part-time basis. This role is pivotal in ensuring the smooth operation of our office, providing essential support across various administrative and facility-related functions. The ideal candidate will possess excellent communication skills, a proactive attitude, and strong attention to detail.
Key Responsibilities
Managing office processes and procedures to ensure organizational effectiveness and efficiency
Taking over general administrative tasks that arise in daily business
Coordinating with vendors and service providers as needed
Maintaining up to date records and files ensuring adherence to regulatory and compliance standards
Planning and organizing office activities and events, including sub-leasers bookings, and social gatherings
Professional greeting and support of incoming guests and suppliers at the reception, as well as processing inquiries by telephone
Responsible for daily mail processing, including distribution of incoming mail and processing of outgoing mail
Address facility-related issues, coordinate with service providers, and liaise with the landlord when applicable.
Organization and management of office supplies, regular checking of inventory as well as determination of requirements and reordering
Receiving and solution-oriented processing of employees inquiries and feedback to ensure high levels of satisfaction
Supporting the company teams with administrative and organizational tasks to ensure smooth operations in everyday office life
Address sub-leasers' office / building-related inquiries and concerns.
Qualifications
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Problem-solving and basic troubleshooting skills
Proficiency with common word processing and spreadsheet software
Comfortable in a fast-paced environment
Working Conditions :
Part-time position.
Office-based role requiring physical presence for front desk and office tasks.
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